Friday, May 17, 2024

How To Get My New York State Birth Certificate

How Do I Get My Birth Certificate Copy From New York State

How to Apostille a New York City Birth Certificate with an exemplification letter

Getting an authorized copy of your birth certificate is now a much easier process, as you are no longer required to go in person to a vital records office. If you live in a different state other than New York, but you were born in this state, applying for your birth certificate online will save you a lot of time and hassle.

If you were born in New York State, it is likely that the original copy of your birth certificate is at a vital records office. New York State has vital records offices, they are located in: Suffolk County, Nassau County, Westchester County, Erie County, and, Monroe County.

New York City and its five boroughs have vital records offices, as well as the cities of Buffalo, Rochester, Yonkers, Syracuse.

If you need to get an authorized copy, you can do so by applying online and completing all mandatory sections on the application form.

How To Get A Marriage Certificate In New York

Ordering a replacement marriage certificate is a simple process with Vital Records Online.

First, you need to complete an easy application. Second, you will need to pay the state fee and the service fee. Third, you will need to send the application package to the Health Department, and soon you will be receiving your marriage certificate by mail. The entire process can be completed without leaving home.

Getting Your Birth Certificate Apostille

  • Obtain a certified copy of the certificate with an original signature and stamp of the City Clerk on the back of the document or with the letter of Letter of Exemplification, as noted above.
  • Once you have your certified document send it to Notary & Apostille Service with your Order Form. The Order Form can be found on the “Getting Started” page.
  • Get a Free Evaluation & Quote


    New York counties served: Albany,Allegany, Bronx, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung,Chenango, Clinton, Columbia, Cortland, Delaware, Dutchess, Erie,Essex, Franklin, Fulton, Genesee, Greene, Hamilton, Herkimer,Jefferson, Kings , Lewis, Livingston, Madison, Monroe,Montgomery, Nassau, New York City, New York , Niagara, Oneida,Onondaga, Ontario, Orange, Orleans, Oswego, Otsego, Putnam, Queens,Rensselaer, Richmond , Rockland, Saratoga,Schenectady, Schoharie, Schuyler, Seneca, Steuben, St. Lawrence,Suffolk, Sullivan, Tioga, Tompkins, Ulster, Warren, Washington,Wayne, Westchester, Wyoming, Yates

    Also Check: What Is The Nicest Hotel In New York City

    Requesting A New York City Birth Certificate In Person

  • 1Check your eligibility before you apply. You can get copies of New York City birth certificates if you were born in the city or you’re listed on the birth certificate of someone else . You’ll also need to be at least 18 years old to order a birth certificate.XResearch source
  • 2Determine if you should order through the New York City Dept.of Health and Mental Hygiene. Order through this department if you need to get a birth certificate for a birth that happened in New Hyde Park or 1 of the 5 New York City boroughs . XResearch source
  • The address is 125 Worth Street in Lower Manhattan. Take the Lafayette Street entrance and find office 144. You can apply weekdays from 9 to 3:30.
  • If you’re ordering a certificate for a birth that occurred outside of New York City, you’ll need to order a state birth certificate online through VitalChek, by telephone, or by mail.
  • 3Show photo ID if you want to order in person. If you’d like to go to the Department of Health and Mental Hygiene to get the certificate, show 1 photo ID such as a current driver’s license, municipal ID, job ID and current paystub, college ID and current transcript, or an MTA reduced fare card. If you don’t have any of these, you could also show 1 of these:XResearch source
  • Current U.S. or foreign passport or passport card
  • NYS benefit card with photo
  • Permanent resident card
  • Getting The Birth Certificate By Telephone

    How Long Does It Take To Get A New Birth Certificate In Ny ...
  • 1 To order a New York City or state birth certificate, call VitalChek’s toll free number . Select if you want English or Spanish and talk with a customer service representative to order the birth certificate.XResearch source
  • You can call VitalChek 24 hours a day, seven days a week.
  • 2Send in the identifying documents. Even though you’re applying by telephone, you’ll still need to send in proof of ID or address. Ask the customer service representative about what documents you’ll need to mail in or fax.
  • 3Pay the processing fee. Provide your credit card information to pay $30 for the birth certificate plus $15 for priority shipping and handling which is required for telephone orders. You’ll also need to pay VitalChek’s $8 per transaction processing fee.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • 4Wait 5 to 10 business days. Since your certificate is being shipped priority, you’ll receive it within 5 to 10 business days. Call VitalChek if you’ve waited more than 2 weeks and haven’t gotten the certificate or check the tracking number that came with your order.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to sourceAdvertisement
  • Read Also: Where Does New York City Water Come From

    New York State Death Certificates

    To find a death certificate, researchers should begin by searching New York State’s index to all deaths beginning in 1880. Death indexes are made available after 50 years.

    The NYG& B eLibrary contains images of the New York State Death Index, and images can also be found at Internet Archive.

    The images in these collections are not searchable, but they are easy to browse by year, though the image quality of some years makes it difficult to read certain images. has a searchable database that also contains the same images as the collections above.

    For more recent deaths, researchers should use New York State’s Interactive Ancestry/Genealogical Research Death Index, which begins with 1957 and contains deaths up to the current legal limit .

    Again, these indexes do not cover several notable locations. New York City death records have always been kept completely separate from vital records of other locations in New York State. See the New York City section of this guide for more information.

    Additionally, New York State does not have death records for Albany, Buffalo, or Yonkers before 1914. Click the name of each municipality to find out about obtaining vital records for your ancestors in these cities.

    Once you have found the death certificate number, you’re ready to request a copy.

    Ordering A New York State Birth Certificate By Mail

  • 1Ensure that you’re eligible to apply. If you are the person listed on the birth certificate or listed on the certificate of the person you’re applying for, you can get a copy of the birth certificate. You need to be at least 18 years old.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • 2Print and fill out an application. Provide personal information as it appears on the birth certificate that you’re ordering. You’ll need to list the mother’s and father’s names, your contact information, how many copies you want to order, why you’re ordering the certificate, and sign the application.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • 3Send 1 photo ID or 2 proofs of address. Make a copy of 1 piece of photo ID or 2 proofs of address. For the photo ID, you could use a New York driver license, non-driver license, passport, or other government issued photo-ID. If you want to send in 2 proofs of address instead, you could send in 2 utility bills, telephone bills, or letters from a government agency dated within the last 6 months.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • If you’re giving proofs of address, they need to list your name and address or the name and address of the person listed on the birth certificate.
  • New York State Department of Health
  • Vital Records Certification Unit
  • You May Like: How Much Do Nurses Make In New York

    How To Correct An Error On A Birth Certificate

  • Supporting documents required to the correction on the birth certificate
  • A birth certificate is an essential document for any person, since it is a vital record that documents the birth of a child and is usually needed to get married, registering for school, obtaining a drivers license, etc. Correcting an error on your birth certificate is possible and can be done following a series of steps. As an official and general rule, an entry in the civil register can be corrected only with a judicial order. Usually, the process for correcting errors in the birth certificate is to file a petition in court. With that said, the Republic Act No. 9048 allows the administrative correction of certain entries with the Civil Register including entries in the birth certificate.

    To make a correction to your U.S. birth certificate it is necessary that you contact or go to the correction/amendments department at the vital records office that issued the original birth certificate. This department will be able to help you make a change to your birth certificate.

    Introduction To New York Birth Marriage And Death Records

    Finding and Accessing New York State Birth Certificates 1880s through the early 1900s

    Official birth, marriage, and death recordsalso called vital recordsare crucial family history sources that every researcher should seek.

    These deep and rich sources can provide names, relationships, locations, dates of events, and other essential details about your family.

    Many states in the U.S. have well-organized and complete collections of vital recordsbut not New York!

    For many reasons, finding vital records in New York State can be confusing and challenging. The purpose of this guide is to help clarify:

    • Where to look for vital records, which depends on the time and place of the event
    • How to find the vital record certificate number
    • How to locate or request a copy of the vital record

    Also Check: Where To Park Near Times Square New York

    Early New York City Vital Records

    Where to look and what methods to use can vary depending on the county or borough you’re looking in, as well as the exact year.

    If you’re looking for a birth, marriage, or death certificate from the early 1800s or before, a good place to start is Harry Macy’s detailed New York Knowledge Base guide to New York City vital records.

    This guide provides comprehensive information on locating vital records in New Netherland, colonial New York, and in the five boroughs of New York City. His suggested repositories and record sets also include many vital record substitutes for periods and locations when official city copies are unavailable.

    What Is A Certified Marriage Certificate

    A certified copy of a marriage certificate is a duplicate of your original marriage certificate issued directly from the county office where you received your marriage license. It is totally different to the marriage license . A certified copy can be used to apply for insurance benefits, file joint taxes, and many other crucial documents and services in the United States.

    Real ID deadline update to October 1st of 2021.Read the complete article.

    To order a copy of your lost marriage certificate, the vital statistics office will require the following information to fill the application:

    • Information about the wedding ceremony.
    • Personal information about the spouses.
    • Name and contact information of the person filing the application.

    If you change your name after marriage,read this article

    Recommended Reading: How To Submit Poetry To New York Times Magazine

    Alternative Proofs Of Identification

    If the applicant does not have a form of valid photo ID as listed above, two of the following showing applicants name and address must be submitted with the request. Please note, if the following documents are used to prove identity, the certificate will be mailed to the applicant at the address listed on the submitted proof.

    • Letter from a government agency dated within the last months
    • Pay stubs dated within the last six months
    • Utility or telephone bills dated within the last six months

    New York Birth Certificate Processing Times

    How Long Does It Take To Get A Newborn Birth Certificate ...

    To prevent any delays with the processing time of your New York State Birth Certificate make sure to fill in the application with accurate details. Remember that you must include a valid copy of an official photo ID such as your drivers license, military ID, work ID, or passport.

    The New York Department of Health Office of Vital Statistics will generally take between 10-12 weeks to process your application from the moment it has been received. You can always pay an additional fee for the rush service if you need your vital record urgently .

    Also Check: A Must See In New York City

    Not Born In The United States

    To change the name of someone born outside the United States, most, but not all, foreign countries have records of births and deaths. Most foreign countries will give certifications of births. You can contact the Embassy or the nearest Consulate in the U.S. from the country where you were born. Addresses and telephone numbers for these offices can be found online.

    If you cant get a certified copy of your birth certificate, the Judge may permit a copy of the birth certificate, baptismal certificate, passport, or other legal documents which show the date and place of your birth.

    How Do I Get My Birth Certificate Apostille

    There are 3 way to get an Apostille for your New York City Birth Certificate.

    1. The OFFICIAL way requires to have an Long form Birth Certificate with a Letter of Exemplification . The Letter of Exemplification is only issued when you order a new the Long form Birth Certificate & request the Letter of Exemplification at the same time. Therefore, you need your Birth Certificate & a Letter of Exemplification to receive an Apostilla Stamp.

    2. Another official way is to have an original New York City or New York State Certificate of Birth that is signed by the current City Registrar Steven Schwartz, Ph.D. or the Director of Vital Record

    3. The Unofficial way is for you to create a letter stating that you have an original or a copy of a birth certificate issues by the state, city, or local county registrar of your locality. Then you get the letter you created & have it notarized. The only problem doing it this way the person who is receiving your birth certificate may not accept it. So, you need to check first to find out which procedure you wish to follow.

    If need a new Birth Certificate and you now have to go to the website to order a new one.

    If you have your NYC Birth Certificate

  • Once you have your New York City long form Certificate of Birth and Letter of Exemplification, you can send both to Notary & Apostille Servicealong with your Order Form. The Order Form can be found on the “Getting Started” page.
  • Special Note:

    Don’t Miss: How To Win The New York Lottery

    Requesting A New York City Birth Certificate Through The Mail

  • 1Ensure that you’re eligible to apply. If you were born in the city or you’re listed on the birth certificate of the person who was born in the city, you can get a New York City birth certificate as long as you’re at least 18 years old.XResearch source
  • 2Print and fill out an application. Provide personal information as it appears on the birth certificate that you’re ordering. You’ll need to list the mother’s and father’s names, your contact information , how many copies you want to order, and why you’re ordering the certificate.XResearch source
  • 3Get 1 photo ID or 2 proofs of address notarized. Go to a notary with your application and show them either 1 photo ID or 2 proofs of address. Make copies to notarize and include with the application.XResearch source
  • Acceptable photo IDs include a current driver’s license, municipal ID, job ID and current paystub, college ID and current transcript, passport, or an MTA reduced fare card.
  • Acceptable proofs of address include utility bills , credit card statements, or mail from a government agency addressed to you.
  • 4Calculate and pay the fees. You’ll need to pay $15 for each birth certificate you’re ordering. There are no processing fees for ordering the copy by mail. Make a personal check or money order out to NYC Department of Health and Mental Hygiene.XResearch source
  • Do not send cash with the application.
  • 125 Worth Street, CN-4, New York, NY 10013
  • Proof Requirements For New York State Vehicle Registrations Or Title Certificates

    How to Get a New Birth Certificate

    To register a vehicle or get a title, you need to prove your

    • date of birth by providing one acceptable document from the list below 1, and
    • name by providing one or more documents that total 6 points

    A NYS license, permit, or ID that is current or expired for less than 2 years meets both requirements.

    Please note that

    • your signature must be on at least one of your documents
    • your documents must be the original or certified by the issuing agency
    • if another person gives DMV your registration or title application, that person must provide
      • a photocopy of your NYS driver license, permit or non-driver ID, and
      • that person’s own original license, permit or non-driver ID

    Also, that you cannot provide

    • more than one of the same type of proof 2
    • an expired document, unless noted in the list below
    • documents that have been altered in any way 3

    These requirements do not apply to interstate in-transit permits 4 or snowmobiles registered in another state that you want to register for use in New York. 5

    Acceptable documents for proof of name and date of birth

  • 1. You must be at least 16 years old to register a vehicle in New York .
  • 2. For example, 3 major credit cards count as one credit card.
  • 3. DMV will confiscate all documents that appear to be fraudulent for review by DMV’s Investigations Unit. If you submit a fraudulent document, you may be subject to criminal prosecution.
  • 4. For interstate in-transit permits, a current out-of-state driver license is the only proof of identity needed.
  • Don’t Miss: Is The New Yorker A Public Or Private Entity

    Popular Articles
    Related news