Sunday, July 14, 2024

How To Get A Death Certificate In New York City

Heres What Were Fighting For Part I

How to Apostille a New York City Death Certificate

Were asking for uncertified digital scans of every New York City death certificate from 1949-1968. Based on publicly available resources, we believe this to be 1,688,220 certificates, give or take a few, which the Vital Records department has already scanned.

Right now, only death certificates through 1948 are available to the public, at the NYC Municipal Archives, but everything else is locked up by the Department of Health, even death certificates that are more than fifty years old.

And this is especially galling because death certificates are completely open to the public in thirteen states, including California and Massachusetts. Another eight states have restrictions on death certificate accessibility that are more than zero but less than fifty years. And in another twenty-three states, fifty years is the rule.

This even includes every other part of New York State, where the rule is also fifty years! But in the past eighteen months, New York Citys Department of Health has pushed through horribly restrictive new rules that changed the Citys embargo time period to seventy-five years. Even for records of people who are really quite dead.

So, the first part of our suit seeks to reclaim those records. But the Department of Health denied our request specifically because of their new restrictive rules, which they passed in the face of overwhelming public opposition.

Which brings us to the next part of this lawsuit.

How To Get A Copy Of A Ny Death Certificate

Contact the NY Department of Health and request a copy of a NY death certificate online, by mail or over the phone. You must meet the eligibility requirements and pay a nominal fee for a certified copy

  • Amit Ramdatsays:

    Hello i am look for an relative who died in new york not sure about the year its in the late 60 her name is Armande Alice georgine shury her husband was Doctor Vibart shury there is a pending matter thats need the urgencey of the copy of death her adoptive daughter needs a copy please advise .Thank you.

  • squarryadministrator

    Thank you for reaching out about our New York death record search. We would be happy to assist you with looking up a NY death records however, we cannot find the New York death record with the information you provide. That being said, if you need a certified copy of a death record, you should reach out to the New York State Department of Health, as they are the NY state run agency that manages and archives death records for the entire state. They can expedite a certified copy of the requested NY death record for an extra fee. Below is additional information on how to procure a copy of a NY death record for your convenience.

    Deaths From 1847 Thru 1849

    In 1847, New York State passed a law requiring that doctors and midwives report births, marriages, and deaths to the trustees of local school districts. Due to the complexities of this law, it quickly fell into disfavor and few communities reported deaths after 1850 . Most records that exist for this time period have been collected by the New York City Municipal Archives.

    PART A: You know the village, town, or city of death

    Try 1st: Most of the records for Manhattan as well as the towns in Kings, Queens, and Richmond counties are available on microfilm at the Family History Library or some family history centers. Search the Catalog for the name of village, town, or city to see availability.

    Try 2nd: Order a copy of the death record from New York City Municipal Archives.

    If you do not want to order the death record, you can search other records with death information.

    PART B: You do not know the village, town, or city of death

    If you do not know the village, town, or city of death, learn more about the family using census, land, probate, and church records.

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    New York State Vital Records

    New York State has created indexes to births, marriages, and deaths occurring after 1880 for locations outside of New York City.

    State coverage for Albany, Buffalo, and Yonkers does not begin until 1914. If you’re seeking a birth, marriage, or death record for an ancestor in one of those locations before 1914, click the name of each municipality for tips on finding records before 1914.

    Researchers with ancestors anywhere else in New York State can get their ancestor’s vital record in two steps:

    • Locate the certificate number in a New York State vital records index
    • Use the certificate number found in the index to request the record

    These records are only available to the public after a certain period of time, which varies depending on the record and the researcher’s relation to the person of interest. Read on for a general overview of each type of record and where to find the indexes you need to get started.

    What Documentation Is Needed To Prove Eligibility

    Vital Records New York City Birth Certificate

    When submitting your application, you need to share documentation and identification. This verifies your identity, relationship with the deceased, and indicates that you have a lawful claim to the record. Any of the following will work:

    • Drivers license
    • State-issued ID card
    • Passport
    • Military ID

    If you cant provide one of the above photo IDs, you can also show two utility bills or letters from a government agency dated within the last six months. You also need to include an official letter, court order, or authorization document to show your eligibility if youre not an immediate family member.

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    How Long Does It Take To Get A Death Certificate In New Mexico

    . Moreover, how long does it take to get a death certificate in NM?

    It is normally available 10 working days after the death certificate is released to the funeral home. The autopsy and toxicology reports may take up to 12 weeks before being released. However, every case is unique and it may take longer to complete the necessary reports.

    Secondly, how long does it take to get a death certificate in Wisconsin? Copies of death certificates are available from the State Vital Records Office no less than 3 weeks from the date of the death. file. requests for uncertified copies may take up to 1 month to complete. Requests for certified copies of death certificates may take up to 2 weeks plus mail time to complete.

    Also know, how do I find out if someone died in New Mexico?

    Certified New Mexico Death RecordsTo make an in person request for death records in New Mexico, visit a local New Mexico Bureau of Vital Records and Health Statistics office, complete the search application, present a copy of a valid photo ID, and pay the nominal fee.

    Where can I get death records?

    How to Find the Vital Records Office. To order copies of a death certificate, contact the county or state vital records office in the place where the death occurred. They will tell you exactly what you need to do.

    How To Request New York State Vital Record Certificates

    Once you have retrieved information about the record you are seeking, you can obtain a copy of the vital record certificate by contacting either:

    • The New York State Department of Health
    • The local registrar or municipal clerk

    What’s the difference?

    • Requests to the New York State Department of Health can take at least eight months to process, but you will receive the official state record.
    • Requests through a local registrar or municipal clerk are often answered sooner, but may not have all the information found on the state record.

    Ordering a certificate from the New York State Department of Health

    **Note: As of early 2020, researchers are experiencing very long wait times for genealogical records requests from the NYS Department of Health. We advise seeking records from local authorities or seeking vital record substitutes.**

    The New York State Department of Health will provide uncertified copies in the following instances:

    • Birth certificates can be requested after 75 years if the person whose name is on the birth certificate is known to be deceased.

    • Death certificates can be requested after 50 years.

    If you are a direct-line descendant , then these time periods are waived, but all researchers will need to provide:

    • Proof of their relationship to the person whose record they are requesting.

    • Proof of the death of the person whose birth certificate they are requesting.

    • Proof of the death of both spouses whose marriage certificate they are requesting.

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    Responses To New York Death Records

  • David Campbellsays:

    Ive recently seen some photos of a Great Aunt, Elizabeth Caroline Gordon Cox, nee Black, who died in Brooklyn 17th Nov 1895. I have found a certificate number 20036 on Family Search. I only want to know the cause of death at age 27 because the photos show her as a good looking young woman. Vitalchek doesnt have this record. Where else could I look online? Thank you.

  • squarryadministratorsays:
  • Michael Brian Sorensonsays:

    I am seeking information on the death of an aunt. Mary Lou Carroll was three years old when she died in 1935. She was a younger sister to my mother, Nancy Rose Carroll. I tried to fill out an application for a copy of Mary Lous death certificate but I am not a parent, sibling or child. I want the information only for family genealogy purposes. Before my mother died in August 2019 she did not know how her younger sister had died, as my mom was only six years old at the time.

  • squarryadministratorsays:

    Michael, we can show the basic death record information however some death record information is limited on older NY death records. there is something in particular you would like us to help you lookup from a New York death record?

  • Michael Sorensonsays:

    The only thing I want to know is cause of death. Thank you.

  • squarryadministratorsays:

    Michael, our records do not show a cause of death unfortunately. You will need to resources the NY death certificate for this information and its not always listed unless there was an autopsy performed

  • New York City Department Of Health And Mental Hygiene: More Recent Birth And Death Certificates

    8 Pieces of Information on a NYC Death Certificate.

    More recent collections of birth and death certificates in New York City are maintained by the NYC Department of Health and Mental Hygiene .

    After a certain period of time, these records are transferred from DOHMH to the DORIS and stored at the Municipal Archives, where they can be accessed by any member of the public.

    Currently, records are transferred to DORIS and made fully public on the following schedule:

    • Birth Certificates: 125 years after the event
    • Death Certificates: 75 years after the event

    Researchers should note that this is a new rule that was passed relatively recently and took effect in 2019if youre interested, read more about our efforts to fight against it, and how we were able to secure an amendment to the rule.

    Vital certificates that are still at the Department of Health can be accessed, but not by everyone.

    Individuals with one of the following relationships to the subject of the certificate can obtain copies of birth records from DOHMH :

    • Spouse/domestic partner

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    Heres What Were Fighting For Part Ii

    We are trying to strike down New York Citys ridiculously restrictive new access rules to these historical materials. Were asking the judge to rule that the New York City Department of Health and Board of Health created irrational rules and exceeded their authority in making local rules and policies that are more strict than the actual state law.

    Yes, NYC is empowered to have its own Department of Health, separate from the rest of the state. But if it enacts new rules, they have to be rational. If an agency passes rules that are arbitrary and capricious or ultra vires , then those rules can be stricken down by a court.

    Were asking the judge to rule that these irrational new rules were passed with gross indifference to the six thousand unanimously negative public comments submitted by the genealogist and historian community, and as such should be striken and voided.

    Deaths From 1914 Thru 1956

    After 1914, copies of all death records were filed with the New York Department of Health. Copies can be obtained either through the village, town, or city clerk where the death took place or by contacting the Department of Health.

    STEP ONE – Search the Index

    The New York State Archives, as well as nine other repositories in New York hold copies of microfiche indexes to death certificates. Contact one of these ten repositories to search the index.

    Or try:

    May be less expensive and faster than ordering from the state Individual clerks may not be aware of state laws regarding record availability Offers a standard search covering 1-3 years with additional years with the option to increase the number of years searched for an additional fee May take more than eight months to fulfill a request

    See list of restrictions for ordering death records If you do not want to order the death record, you can search other records with death information.

    Note: The index New York Deaths and Burials, 1795-1952 excludes New York City and vicinity as death place reports cities, towns, villages, not counties and for some cities uses abbreviations:


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    Death Outside Of New York City

    If the person died anywhere else in the State of New York the death certificate would need to be ordered directly from the municipality that the death occurred. This could be done by mail by filling out this form or by visiting the registrars office in the municipality. If you opt for this option the municipality will charge $10 per certified copy.

    If you arent sure of which municipality the death occurred you could visit the New York State Department of Health to order the certified copies. If you opt for this option the State of New York will charge $30 per certified copy.

    Deaths From 1880 Thru 1913

    Short Form NYC Birth Certificate Apostille

    Starting in June 1880, New York required that village, town, and city registrars to record deaths. Copies of these deaths were then filed with the State Department of Health. Due to earlier city laws, deaths recorded in Albany, Buffalo, and Yonkers were not copied to the State between 1881 and 1914.

    Deaths in New York State

    STEP ONE – Search the Index

    The New York Archives as well as nine other repositories in New York hold copies of microfiche indexes to death certificates. Contact one of these ten repositories to search the index.

    STEP TWO – Obtain the Certificate

    With an exact date , you can order a copy of the death record for a fee from the following locations:

    To Order Death Certificates

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    Who Is Eligible To Get A Copy Of A Death Certificate

    • The spouse, parent, child or sibling of the deceased
    • Other people who have a:
    • documented lawful right or claim
    • documented medical need
    • New York State Court Order

    If you are not the spouse, parent, child or sibling of the deceased you must document a lawful right or claim. For example, you may need a death certificate to claim a benefit. You would need an official letter from the agency saying you need the death record to process the claim.

    What identification needs to be submitted by the applicant?

    Application must be submitted with copies of either A or B:

  • One of the following forms of valid photo-ID:
  • Driver’s license

    Third Party Pickup

    We do not encourage third party pickups. If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via internet or telephone. More information about third party pickup.

    Choose Your Number Of Copies And Pay

    Next, indicate the number of copies youre requesting. In New York state, cost is dependent on the order method. Here are the different fees:

    • Online orders:Through VitalChek, the cost is $45 per copy and an additional $8 fee to the third-party service.
    • Walk-in orders:If you visit an office in person, the cost is $45 per copy.
    • Mail orders:Lastly, mailed applications cost $30 per copy.

    If you pay online through VitalChek, you can pay with a credit card. Otherwise, youll need to pay with a check or money order for in-person or mail-in orders. Make all checks or money orders payable to the New York State Department of Health.

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    Enter Information From The Death Record

    Once youre ready to begin your application, start by sharing the information found on the death certificate. Include the name of the deceased, their Social Security Number , date of death, date of birth, parents name, place of death, the purpose for your request, and your relationship with the deceased.

    If youre not sure of any of the above, its better to visit in person to complete an application or to complete one by mail. This gives you more flexibility to write a range of dates to be searched or to leave sections blank.

    Ny State Vital Records Agency Information

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    NEW YORK VITAL RECORDSThe New York State Division of Vital Records issues certified copies of New York birth certificates, New York death certificates, New York marriage records for events which occurred in the State of New York boroughs of New York City) and New Hyde Park. New York State Vital Records issues copies of New York divorce certificates for events that occurred anywhere in the State of New York, including New York City. You may order copies of New York Vital Records through VitalChek on an expedited basis.

    NOTICE: Although VitalChek attempts to include accurate and up-to-date information on this site, state and agency information is subject to change without notice. VitalChek makes no representations or warranties as to the accuracy, completeness or timeliness of the information herein and assumes no liability with respect to such information.

    NEW YORK DEATH CERTIFICATESNew York State Vital Records does not file and cannot issue copies of New York City death certificates. For events that occurred in one of the five boroughs of New York City , Queens, The Bronx and Staten Island), you will need to place your order with the New York City Department of Health.

    Who Can Order?New York death certificates are only issued to the spouse, parent, sibling or adult child of the decedent*. The applicant’s name must appear on the credit or debit card that is being used for payment.

    Acceptable documentation is as follows:

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