Thursday, May 23, 2024

How Do I Order My Birth Certificate From New York

How Do I Get My Birth Certificate Copy From New York State

What happens after my order is placed?

Getting an authorized copy of your birth certificate is now a much easier process, as you are no longer required to go in person to a vital records office. If you live in a different state other than New York, but you were born in this state, applying for your birth certificate online will save you a lot of time and hassle.

If you were born in New York State, it is likely that the original copy of your birth certificate is at a vital records office. New York State has vital records offices, they are located in: Suffolk County, Nassau County, Westchester County, Erie County, and, Monroe County.

New York City and its five boroughs have vital records offices, as well as the cities of Buffalo, Rochester, Yonkers, Syracuse.

If you need to get an authorized copy, you can do so by applying online and completing all mandatory sections on the application form.

Who Is Eligible Order A Certified Marriage Record

People eligible to get a marriage certificate:

  • Spouses
  • Other people who have a:
  • documented judicial or other proper purpose
  • New York State Court Order

If you are not a spouse, you must document a judicial or other proper purpose. For example, you may need a marriage certificate to claim a benefit. You would need an official letter from the agency saying that you need the marriage record to process the claim.

What identification needs to be submitted by the applicant?

Application must be submitted with copies of either A or B:

  • One of the following forms of valid photo-ID:
  • Driver’s license

    Third Party Pickup

    We do not encourage third party pickups. If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via internet or telephone. More information about third party pickup.

    Birth Certificate Copies: Americans Born Abroad

    If you were born to American parents abroad, they should have registered your birth with the country’s U.S. embassy or consulate. If they did, they would have received a Consular Report of Birth Abroad . You can get a copy of this report from the U.S. Department of State. Depending on the country, a vital records office in the nation may also list the birth.

    What if the State Department can not locate your CRBA? If you were born on a military base abroad, your parents might not have registered your birth with the U.S. embassy. In that case, you may have to contact the hospital where you were born.

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    Which Method Should You Choose

    Two Ways to Get a Birth Certificate in New YorkThe Old-Fashioned Way:For birth certificates in New York City :online applicationone

    • Drivers license or non-drivers ID from any U.S. state or territory
    • U.S. or foreign passport
    • Employee ID w/ photo, verifiable employer, & recent paystub
    • Student ID and current transcript from accredited, verifiable institution
    • Inmate photo ID w/ release papers
    • MTA reduced-fare Metro Card

    The document must be unexpired and bear your photo as well as your signatureFor New York state birth certificates outside NYC:ororandThe New

    Contact A State Agency To Obtain Adoption Records

    New York  Genealogy and Jure Sanguinis

    You may be able to get identifying or non-identifying information about your adoption. What information you can obtain will depend on state statutes. Some states have age restrictions or require court proceedings to get information about an adoptees birth.

    Non-identifying information includes:

    • The adoptees birth date and place of birth

    • The birth parents:

  • Siblings gender, age, and other non-identifying information depending on the state

  • The reason why the child was put up for adoption

  • Identifying information includes:

    • Addresses

    • Employment history

    By searching the Child Welfare Information Gateway, you can find out which state agency to contact to get adoption records.

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    By Phone Through Vitalchek

    Average processing time is 5-7 business days.Call to speak to a VitalChek representative 7 days a week, 24 hours a day. Only persons named on the birth certificate may order through VitalChek.

    Fees Include:

    • $17 non-refundable expedited searching fee
    • $3 for each additional copy
    • $10.50 additional charge to pay for the services of VitalChek
    • Shipping fees should you choose to expedite the shipping of your certificate.

    Certified Copies Of Birth And Death Records

    For important information about what records are available and who is eligible to receive copies of records, visit the following:

    Genealogy copies are not available for same day pick up at the Vital Records Office. However, we can accept your payment and application at the counter. Your record will be mailed to you when the research has been completed.

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    Certificate Of Birth New York

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    Need A Copy Of Your Birth Certificate Or Marriage License To Comply With The New York State Real Id Act Or Obtain A Us Passport

    How do I get a certified copy of my birth certificate?

    If you were born in the City of Olean or purchased your marriage license in the City of Olean, you can obtain a certified copy of these forms in our Vital Records office Monday Friday from 12-5pm or by mail. You can call us at 716-376-5605 with any questions.If your birth certificate says, Certificate of Birth Registration or is a half sheet of paper, this form will not work at the NYS or PA DMV as they are not REAL ID compliant. A valid photo ID is required to obtain these documents. A fee of $10 per copy is required.

    Please make checks/money orders payable to the City of Olean.

    Each of these applications requires an appropriate form of ID. Please refer to the list below for acceptable forms of ID.

    • Two utility bills, showing applicant’s name and address
    • Police report of lost or stolen ID

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    Ordering A New York State Birth Certificate By Mail

  • 1Ensure that you’re eligible to apply. If you are the person listed on the birth certificate or listed on the certificate of the person you’re applying for, you can get a copy of the birth certificate. You need to be at least 18 years old.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • 2Print and fill out an application. Provide personal information as it appears on the birth certificate that you’re ordering. You’ll need to list the mother’s and father’s names, your contact information, how many copies you want to order, why you’re ordering the certificate, and sign the application.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • 3Send 1 photo ID or 2 proofs of address. Make a copy of 1 piece of photo ID or 2 proofs of address. For the photo ID, you could use a New York driver license, non-driver license, passport, or other government issued photo-ID. If you want to send in 2 proofs of address instead, you could send in 2 utility bills, telephone bills, or letters from a government agency dated within the last 6 months.XTrustworthy SourceNew York State GovernmentOfficial website for the State of New YorkGo to source
  • If you’re giving proofs of address, they need to list your name and address or the name and address of the person listed on the birth certificate.
  • New York State Department of Health
  • Vital Records Certification Unit
  • Quick And Easy Certificates

    Ordering a vital certificate through our secure online ordering service is quick and easy. We also provide expert assistance and thorough review of all pertinent information to ensure compliance with government rules and regulations resulting in you receiving your certificate without additional delays. Both first time applying and replacement NY birth certificates are available to order. How to get a birth certificate from New York? Simply click Order My Certificate Now to start your order. prides ourselves on exceptional customer service and expertise to make the process of obtaining your vital certificate quick and easy. We know exactly where, how and what to submit in order to obtain that vital certificate or certificate without error, minimizing the chance that your application will be rejected.

    State Processing

    *UPS Air Shipping Delivery
    Free Regular Mail

    Important: UPS to Alaska, Hawaii or Puerto Rico is up to $25.00. UPS Canada/Mexico is up to $26.00. UPS to all international locations is up to $36.50. Delivery method and price are subject to change based on delivery location.

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    Born In New York State But Not In Nyc

    To change the name of someone born in New York State, but outside NYC) you will have to bring an original or certified copy of the birth certificate to Court. You can get a certified copy of the birth certificate over the internet, by phone or by mail from the New York State Department of Health Vital Records section. If no birth certificate exists, bring a certificate from the Commissioner of the local Board of Health saying that no birth certificate is available.

    Who Can Apply For A New York Birth Certificate

    VitalChek Orders

    The following people are able to apply for an authorized copy of a birth certificate from the state of New York:

    • The certificate holder, a parent or legal guardian of the certificate holder.
    • A child, grandparent, grandchild, sibling, spouse, or domestic partner of the certificate holder.
    • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
    • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record.
    • An attorney representing the certificate holder or the certificate holders estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the certificate holder or the certificate holder’s estate.

    If you need to get your drivers license, apply for a passport, get married, register for school, you will need a certified copy of your birth certificate.

    Remember that what differentiates this type of birth certificate copy is the official state registrars raised, embossed, impressed or multicolored Seal of New York, the registrars signature, and the date the certificate was filed with the registrars office.

    All those born in the state of New York that need to request a certified copy of their birth certificate will need to include a clear photocopy of both sides of one of the forms of photo ID listed below along with a completed application form:

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    Introduction To New York Birth Marriage And Death Records

    Official birth, marriage, and death recordsalso called vital recordsare crucial family history sources that every researcher should seek.

    These deep and rich sources can provide names, relationships, locations, dates of events, and other essential details about your family.

    Many states in the U.S. have well-organized and complete collections of vital recordsbut not New York!

    For many reasons, finding vital records in New York State can be confusing and challenging. The purpose of this guide is to help clarify:

    • Where to look for vital records, which depends on the time and place of the event
    • How to find the vital record certificate number
    • How to locate or request a copy of the vital record

    How To Order A Birth Certificate In New York

    Ordering a birth certificate replacement in New York is possible with Vital Records Online.

    First, you need to fill out an easy application. Second, you will need to pay the state fee and the service fee. Third, you will need to send the application package to theNew York Health Department, Finally, you will be receiving your birth certificate by mail. The entire process can be done without leaving home.

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    Ordering A Copy Online Through Vitalchek

  • 1Go to the VitalChek website and select “birth certificate”. If you want to order your birth certificate online for New York City or state, go to Click on “birth certificate” on the home page. Click “Start Your Order” on the next page.XResearch source
  • VitalChek is a private company that New York uses to process and send vital records.
  • You can order vital records for the entire U.S. using VitalChek.
  • 2Identify yourself. Select if you’re getting “My Birth Certificate or Another Persons Birth Certificate. You’ll need to type in your current legal name or the name of the person whose birth certificate you’re getting. Click “Continue.”XResearch source
  • The name needs to match the name as it appears on the birth certificate.
  • 3Select “New York” and the city of birth. You’ll see a map of the U.S. with a drop-down menu. Click on New York and “Continue.” On the following page, select the city or borough of birth for the person on the birth certificate and press “Continue.”XResearch source
  • 4Enter the date of birth and reason for the getting the certificate. Give the month, date, and year of birth for the person whose birth certificate you’re getting and click “Continue.” On the next screen, choose a reason for getting the certificate from the drop-down menu and press “Continue.”XResearch source
  • For example, if you want to order 1 birth certificate with regular shipping, it will cost you $53.
  • When Does My Notary Expire

    How to Apostille a New York City Birth Certificate with an exemplification letter

    You can access current Notary information on the NYS Department of Licensing website at .

    If you have submitted your renewal to our office, but it is not updated on the website, you can call our office to confirm your expiration date at 315-785-3200 during regular business hours.

    For a list of the City, Town & Village Officers please contact the appropriate clerks office, or visit the Board of Elections for the list of Jefferson County Elected Officials.

    These can be found at the City, Town, or Village level. Instructions to request your document from the City of Watertown can be found at

    Birth Certificates From New York State

    In addition to our local City, Town, and Village Clerks offices, Birth Certificates may also be obtained through the New York State Department of Health. Please note however, that obtaining these records through its original filing place will be faster, more efficient, and more accurate. To contact the New York State Health Department, click here or call 854-4481. For births occurring in New York City click here or call 788-4520.

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    How To Request New York State Vital Record Certificates

    Once you have retrieved information about the record you are seeking, you can obtain a copy of the vital record certificate by contacting either:

    • The New York State Department of Health
    • The local registrar or municipal clerk

    What’s the difference?

    • Requests to the New York State Department of Health can take at least eight months to process, but you will receive the official state record.
    • Requests through a local registrar or municipal clerk are often answered sooner, but may not have all the information found on the state record.

    Ordering a certificate from the New York State Department of Health

    **Note: As of early 2020, researchers are experiencing very long wait times for genealogical records requests from the NYS Department of Health. We advise seeking records from local authorities or seeking vital record substitutes.**

    The New York State Department of Health will provide uncertified copies in the following instances:

    • Birth certificates can be requested after 75 years if the person whose name is on the birth certificate is known to be deceased.

    • Death certificates can be requested after 50 years.

    If you are a direct-line descendant , then these time periods are waived, but all researchers will need to provide:

    • Proof of their relationship to the person whose record they are requesting.

    • Proof of the death of the person whose birth certificate they are requesting.

    • Proof of the death of both spouses whose marriage certificate they are requesting.

    Not Born In New York State

    To change the name of someone who was not born in New York State you can use any document that proves when and where the person was born. An official birth certificate should be on file in the place of birth. These records are filed permanently in a State vital statistics office or in a city, county, or other local office. To get a certified copy of the birth certificate, write or go to the vital statistics office in the state or area where you were born. The National Center for Health Statistics has a list of state agencies that keep vital records on their website.

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    New York City Department Of Health And Mental Hygiene: More Recent Birth And Death Certificates

    More recent collections of birth and death certificates in New York City are maintained by the NYC Department of Health and Mental Hygiene .

    After a certain period of time, these records are transferred from DOHMH to the DORIS and stored at the Municipal Archives, where they can be accessed by any member of the public.

    Currently, records are transferred to DORIS and made fully public on the following schedule:

    • Birth Certificates: 125 years after the event
    • Death Certificates: 75 years after the event

    Researchers should note that this is a new rule that was passed relatively recently and took effect in 2019if youre interested, read more about our efforts to fight against it, and how we were able to secure an amendment to the rule.

    Vital certificates that are still at the Department of Health can be accessed, but not by everyone.

    Individuals with one of the following relationships to the subject of the certificate can obtain copies of birth records from DOHMH :

    • Spouse/domestic partner

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