Ny State Vital Records Agency Information
NEW YORK VITAL RECORDSThe New York State Division of Vital Records issues certified copies of New York birth certificates, New York death certificates, New York marriage records for events which occurred in the State of New York boroughs of New York City) and New Hyde Park. New York State Vital Records issues copies of New York divorce certificates for events that occurred anywhere in the State of New York, including New York City. You may order copies of New York Vital Records through VitalChek on an expedited basis.
NOTICE: Although VitalChek attempts to include accurate and up-to-date information on this site, state and agency information is subject to change without notice. VitalChek makes no representations or warranties as to the accuracy, completeness or timeliness of the information herein and assumes no liability with respect to such information.
NEW YORK BIRTH CERTIFICATESNew York State Vital Records does not file and cannot issue copies of New York City birth certificates. For births that occurred in one of the five boroughs of New York City , Queens, The Bronx and Staten Island), you will need to place your order with the New York City Department of Health.
Who Can Order?You may order copies of New York birth certificates for yourself or for a child, as long as your name appears on the certificate*. Your name must also appear on the credit or debit card that is being used for payment.
Contact A State Agency To Obtain Adoption Records
You may be able to get identifying or non-identifying information about your adoption. What information you can obtain will depend on state statutes. Some states have age restrictions or require court proceedings to get information about an adoptees birth.
Non-identifying information includes:
The adoptees birth date and place of birth
The birth parents:
Siblings gender, age, and other non-identifying information depending on the state
The reason why the child was put up for adoption
Identifying information includes:
By searching the Child Welfare Information Gateway, you can find out which state agency to contact to get adoption records.
New York State Vital Records
New York State has created indexes to births, marriages, and deaths occurring after 1880 for locations outside of New York City.
State coverage for Albany, Buffalo, and Yonkers does not begin until 1914. If you’re seeking a birth, marriage, or death record for an ancestor in one of those locations before 1914, click the name of each municipality for tips on finding records before 1914.
Researchers with ancestors anywhere else in New York State can get their ancestor’s vital record in two steps:
- Locate the certificate number in a New York State vital records index
- Use the certificate number found in the index to request the record
These records are only available to the public after a certain period of time, which varies depending on the record and the researcher’s relation to the person of interest. Read on for a general overview of each type of record and where to find the indexes you need to get started.
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New York City Birth Certificates 1910
All New York City birth certificates that are more than 100 years old are supposed to be open to the public. Yet the New York City Department of Health has inexplicably failed to transfer these seven years worth of older birth certificates to the NYC Municipal Archives, which only has the certificates through 1909. Reclaim The Records will be making a FOIL request on or after January 1, 2018 to acquire and distribute these certificates to the public. Were waiting until January 1st to make sure all of the 1917 certificates will be legally available and included in the request.
These certificates are available for individual ordering through the Department of Health however, the DoH directs all online orders to a payment provider called VitalChek that incorrectly tells researchers that the 1910-1917 certificates are only available to the person whose name is on the certificate, or to their parent . The certificates have never microfilmed by FamilySearch. And the DoH has never given any reason why they are restricting access.
Were going to change that.
More details to follow!
Record Physical Format: Probably microfilm, but possibly paper-only
Number of Records : 200,000
What Information Is Needed To Apply For A Birth Certificate
- Full name of the person whose birth certificate is being requested
- Full date of birth
- County of birth
- Mother/parent’s full name before she married
- Father/parent’s full name
- Signature of the person requesting the birth certificate and their current mailing address
- The relationship between the person named on the birth certificate and the person requesting the certified copy
- The full name and complete mailing address of the person to whom the certificate is to be mailed
- Area code and daytime telephone number of the person requesting the certificate.
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Early New York City Vital Records
Where to look and what methods to use can vary depending on the county or borough you’re looking in, as well as the exact year.
If you’re looking for a birth, marriage, or death certificate from the early 1800s or before, a good place to start is Harry Macy’s detailed New York Knowledge Base guide to New York City vital records.
This guide provides comprehensive information on locating vital records in New Netherland, colonial New York, and in the five boroughs of New York City. His suggested repositories and record sets also include many vital record substitutes for periods and locations when official city copies are unavailable.
Death Of A Us Citizen Abroad: How To Get Death Records
When a U.S. citizen dies in another country, the U.S. embassy or consulate should get a death certificate or notification from the foreign government. It will then issue a Consular Report of Death Abroad . Use the CRDA in the U.S. as proof of death for closing accounts and handling legal tasks.
- You can get up to 20 certified copies at the time of death for free.
- Order more copies of the CRDA from the State Department.
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Us Birth Certificates Continues To Offer Its Vital Records Application Preparation Services During The Covid
Many government bureaus are processing online and mail-in applications although they are closed to the general public. Turnaround times in government agencies may be affected during the quarantine.Applying for a vital records certificate now is advisable since it allows citizens to secure their vital records as soon as possible.Regardless of whether you need a certified copy of a vital records certificate for a specific need or to keep on file, complete your application today.
Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. If you are looking for blank forms, you can get them for free at the relevant state office.
- Your mothers name or parents name prior to first marriage
- Your fathers name or parents name prior to first marriage
Before applying for a birth certificate, it is also essential that you know that there is more than one type of certificate. You can apply for either an authorized copy or an informational copy.
The difference between the two is as follows:
An if you wish to apply for a U.S. passport, get married, or get a drivers license. When registering a child in school, it is also necessary to provide an authorized copy of the certificate. If you need to prove your identity, you will need to apply for an authorized birth certificate.
Ordering A Birth Document From Outside Alberta
Step 1. Complete the application form
Step 2. Complete the statutory declaration form
Take the Statutory Declaration for Proof of Identity and your acceptable ID to a Notary Public or Commissioner for Oaths.
Complete the Statutory Declaration for Proof of Identity form in front of a Notary Public or Commissioner for Oaths.
Step 3. Mail the application and statutory declaration form
Mail the original completed Application for Birth Documents form and the original completed Statutory Declaration for Proof of Identity form to one of the following:
- AMA you must be a member
Applications sent directly to Vital Statistics will not be processed.
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How To Create An Esignature For Your Trinidad And Tobago Birth Certificate Form In The Online Mode
Follow the step-by-step instructions below to eSign your online appointment for birth certificate:
After that, your birth paper online is ready. All you have to do is download it or send it via email. signNow makes eSigning easier and more convenient since it provides users with a number of extra features like Add Fields, Invite to Sign, Merge Documents, and many others. And because of its multi-platform nature, signNow works well on any gadget, PC or mobile, regardless of the OS.
Certificates Of Foreign Birth
Effective January 1, 2013, the Center for Health Statistics may prepare and register a Certificate of Foreign Birth upon receipt of a request from an adoptive parent or an adopted individual 19 years of age or older. A Certificate of Foreign Birth may be put on file for a child who has automatically acquired United States citizenship following a foreign adoption and who possesses a Certificate of Citizenship in accordance with the Child Citizenship Act. Upon receipt of the required documentation and the appropriate fee, the Center for Health Statistics will prepare a Certificate of Foreign Birth showing the child’s new name and the name of the new parent. To find out more, view Certificates of Foreign Birth.
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Here’s How You Can Show Proof Of Vaccination In New York Cityyour Browser Indicates If You’ve Visited This Link
Mayor Bill de Blasio’s announcement on Tuesday that people participating in indoor activities at restaurants, gyms, movie theaters and performances in NewYork City must soon show proof of vaccination for the coronavirus brought a slew of questions from New Yorkers: How can I show vaccination status?
New York Times
Birth Certificates Of Adopted Individuals
- Individuals born in Alabama who were adopted may obtain informational copies of their original birth certificate from a sealed file upon reaching the age of 19. To find out more information, view Adoptee Information.
- Birth parents may place information in the sealed file of the child who was adopted if born in Alabama. To find out more information, view Birth Parent of Adopted Child.
- Adult adoptees needing a birth certificate for legal purposes should follow the instructions on this page to receive a certified copy of their current birth record.
- Adopting parents or their legal representative may request a certified copy of the child’s new birth record following a recent adoption. To find out more information, view Recent Adoptions.
- Effective January 1, 2013, the Center for Health Statistics may prepare and register a Certificate of Foreign Birth upon receipt of a request from an adoptive parent or an adopted individual 19 years of age or older.
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New York State Birth Certificates
Those seeking New York birth certificates should begin with the state’s index to all birth certificates from 1881. Birth indexes are made available after 75 years, but not all indexes are entirely up to date, and may only go up to the mid-1930s. Another limitation to keep in mind is that not all births were reported in the earlier years of the index – compliance grew over time, and before 1913 was often incomplete in many areas.
The vital records chapter of our New York Family History Research Guide and Gazetteer goes into detail on when compliance started in every area of New York State, and how researchers should handle research in all areas and time periods.
Fortunately, the New York State Birth Index from 1880 – 1942 was recently added as a searchable database on Ancestry.com. Images are also available to browse for free on Internet Archive.
Again, these indexes do not cover several notable locations. New York City birth certificates have always been kept completely separate from vital records of other locations in New York State. See the New York City section of this guide for more information.
Additionally, New York State does not have birth records for Albany, Buffalo, or Yonkers before 1914. Click the name of each municipality to find out about obtaining vital records for your ancestors in these cities.
Once you have found the birth certificate number, you’re ready to request a copy.
New York Birth Certificate Processing Times
To prevent any delays with the processing time of your New York State Birth Certificate make sure to fill in the application with accurate details. Remember that you must include a valid copy of an official photo ID such as your drivers license, military ID, work ID, or passport.
The New York Department of Health Office of Vital Statistics will generally take between 10-12 weeks to process your application from the moment it has been received. You can always pay an additional fee for the rush service if you need your vital record urgently .
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New York Office Of Vital Records
The New York Office of Vital Records keeps records and issues certificates of vital events, such as birth, death, marriage, and divorce from 1881 to the present. However, New York state does not file and issue records for New York City. For births that occurred in one of New York Citys five boroughs: Manhattan, Kings , Queens, The Bronx, and Richmond , you will need to order through New York Citys Department of Health.
Notice: It is in Instant Vital Records best interest to provide you with accurate and up-to-date information on this site, but state agency information and policies may change without notice. Instant Vital Records makes no warranties, expressed or implied, regarding accuracy, adequacy, completeness, reliability, or usefulness of any information, nor do we assume the liability of such information.
Divorce Decrees And Certificates
A divorce decree is an official document from the court that grants the termination of a marriage. It includes specific details of the divorce.
A divorce certificate is issued by a state vital records office. It shows that a divorce occurred but not all the same information as a divorce decree. You can save time and money by determining which document you need before requesting a copy.
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New York City Municipal Archives: The Largest Collection Of Nyc Vital Records
In general, researchers can find vital records from the following time periods at the Municipal Archives:
- Birth certificates: 18471909
- Death certificates: 18471948
A more detailed listing of availability can be found in the Municipal Archives List of Holdings on the DORIS website.
Coverage dates don’t necessarily apply to all pre-consolidation municipalities . For significantly greater detail by town and village pre-consolidation, see the New York City Municipal Archives: An Authorized Guide for Family Historians.
To retrieve a copy of a certificate, the most important piece of information a researcher should have is the certificate number. Certificate numbers can be found by locating the name of the individual in a vital records index.
Most indexes contain little more than basic details about the event and the certificate number, with the notable exception of Ancestry’s new indexes, which debuted in February 2020.
Records in these new collections are really far more than just indexesa lot of valuable information has been extracted from each certificate and is available to view online. Read our blog about Ancestry’s new New York City vital records for more information.
See the list below for some of the most useful online indexes to New York City birth, marriage, and death records.
New York Birth Certificates
The New York Office of Vital Records issues certified copies of birth certificates, typically acceptable for most legal purposes, including proof of citizenship, school enrollment, personal identification, passports, social security, and employment.
Visit the New York Office of Vital Recordsofficial page for more information.
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New York City Vital Records
Finding a New York City birth, marriage, or death record can be complicated due to the different territorial and record-keeping histories of each of the five boroughs, which are the Bronx , Brooklyn , Manhattan , Queens , and Staten Island .
The New York City Municipal Archives houses the largest collection of birth, marriage, and death records for New York City, but other collections exist.
New York City Department Of Health And Mental Hygiene: More Recent Birth And Death Certificates
More recent collections of birth and death certificates in New York City are maintained by the NYC Department of Health and Mental Hygiene .
After a certain period of time, these records are transferred from DOHMH to the DORIS and stored at the Municipal Archives, where they can be accessed by any member of the public.
Currently, records are transferred to DORIS and made fully public on the following schedule:
- Birth Certificates: 125 years after the event
- Death Certificates: 75 years after the event
Researchers should note that this is a new rule that was passed relatively recently and took effect in 2019if youre interested, read more about our efforts to fight against it, and how we were able to secure an amendment to the rule.
Vital certificates that are still at the Department of Health can be accessed, but not by everyone.
Individuals with one of the following relationships to the subject of the certificate can obtain copies of birth records from DOHMH :
- Spouse/domestic partner
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