New York City Vital Records
Finding a New York City birth, marriage, or death record can be complicated due to the different territorial and record-keeping histories of each of the five boroughs, which are the Bronx , Brooklyn , Manhattan , Queens , and Staten Island .
The New York City Municipal Archives houses the largest collection of birth, marriage, and death records for New York City, but other collections exist.
New York City Municipal Archives: The Largest Collection Of Nyc Vital Records
In general, researchers can find vital records from the following time periods at the Municipal Archives:
- Birth certificates: 18471909
- Death certificates: 18471948
A more detailed listing of availability can be found in the Municipal Archives List of Holdings on the DORIS website.
Coverage dates don’t necessarily apply to all pre-consolidation municipalities . For significantly greater detail by town and village pre-consolidation, see the New York City Municipal Archives: An Authorized Guide for Family Historians.
To retrieve a copy of a certificate, the most important piece of information a researcher should have is the certificate number. Certificate numbers can be found by locating the name of the individual in a vital records index.
Most indexes contain little more than basic details about the event and the certificate number, with the notable exception of Ancestry’s new indexes, which debuted in February 2020.
Records in these new collections are really far more than just indexesa lot of valuable information has been extracted from each certificate and is available to view online. Read our blog about Ancestry’s new New York City vital records for more information.
See the list below for some of the most useful online indexes to New York City birth, marriage, and death records.
Ancestry
New York Office Of Vital Records
The New York Office of Vital Records keeps records and issues certificates of vital events, such as birth, death, marriage, and divorce from 1881 to the present. However, New York state does not file and issue records for New York City. For births that occurred in one of New York Citys five boroughs: Manhattan, Kings , Queens, The Bronx, and Richmond , you will need to order through New York Citys Department of Health.
Notice: It is in Instant Vital Records best interest to provide you with accurate and up-to-date information on this site, but state agency information and policies may change without notice. Instant Vital Records makes no warranties, expressed or implied, regarding accuracy, adequacy, completeness, reliability, or usefulness of any information, nor do we assume the liability of such information.
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Where To Get A Birth Certificate In New York
You can get a certified copy of your birth certificate online or by visiting the birth certificate office where the person on record was born. Ordering your birth certificate online is the easiest way to order birth records.
You might be asking yourself, Are there any vital records offices who can provide me with a birth certificate near me? You will find the answer of that question inthe first vital records office public database online.
Note: Due to the spread of the COVID-19, some vital record agencies are closed or they are only processing by mail or online applications.Check the current status here.
Who Can Request Your Birth Records
Certified copies of birth can be requested only by the person named in the birth certificate if they are 18 years or older. Also, parents and legal guardians or representatives can apply for them. Depending on the state, additional family members may be eligible to apply on behalf of the individual in need of the vital record.Check who can apply here.
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Documents Required To Order A Birth Certificate Online
In order to complete the online application, the Health Department requires applicants to prove their identity by including a photocopy of their ID. It varies depending on the state, but commonly people can use the drivers license or a state ID.Check the acceptable IDs of the state you need your vital record here.
If you have lost all your IDs,we prepare a quick guide to know what to do in those cases.
Buffalo Birth Certificate Types
These are the specific types of birth certificate copies that can be issued in Buffalo, New York:
- Long-form copy of a Buffalo, birth certificate: a government-issued copy of the original document, the only type that can be used for legal purposes. Also known as Birth certificate long form, or certified copy of a birth certificate.
- Short-form copy of a Buffalo, birth certificate: an abstract of the birth record that only shows the individual’s basic information. Also known as informational copy. It cannot be used for legal purposes.
Long-form authorized copies are the only certificates that can be provided to prove identity, nationality, and age and are necessary for several bureaucratic processes such as applying for a U.S. passport or Social Security number.
Official copies carry the registrars raised, embossed, impressed or multicolored seal, as well as the registrars signature, and the date the certificate was filed with the registrars office.
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How To Request An Apostille For A Buffalo Birth Certificate
If you need to use your birth certificate outside the U.S territory, your document should bear an apostille to grant it legal validity abroad.
This can be obtained by mail. Simply send your official birth certificate, together with the apostille fee to the Secretary of States office in a self-addressed postage-paid envelope. Make sure to have Certificate of Authentication Request at hand. Certain counties may have additional requirements.
New York Authentications Unit address:
NYS Department of State
Who Can Apply For A New York Birth Certificate
The following people are able to apply for an authorized copy of a birth certificate from the state of New York:
- The certificate holder, a parent or legal guardian of the certificate holder.
- A child, grandparent, grandchild, sibling, spouse, or domestic partner of the certificate holder.
- A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
- A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record.
- An attorney representing the certificate holder or the certificate holders estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the certificate holder or the certificate holder’s estate.
If you need to get your drivers license, apply for a passport, get married, register for school, you will need a certified copy of your birth certificate.
Remember that what differentiates this type of birth certificate copy is the official state registrars raised, embossed, impressed or multicolored Seal of New York, the registrars signature, and the date the certificate was filed with the registrars office.
All those born in the state of New York that need to request a certified copy of their birth certificate will need to include a clear photocopy of both sides of one of the forms of photo ID listed below along with a completed application form:
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When To Use A Certified Copy Or A Photocopy
You will need to purchase a certified copy of the death certificate for tasks such as:
- Notifying the Social Security Administration and other government agencies
- Closing or transferring credit cards and bank accounts
- Claiming a persons life insurance or pension
You may only need a photocopy for other tasks, such as canceling a subscription. Check with the agency or organization handling each account.
Clermont County Public Health Issues All Birth Certificates Filed In The State Of Ohio
How to get a birth certificate in ohio. You can get a new birth certificate in ohio or a copy online and additional birth records at the state official vital records website: Hancock public health can issue birth certificates for anyone born in the state of ohio. Only certified copies are available.
How do you obtain a copy of your ohio birth certificate? Erie street, toledo, oh 43604. To request a birth, death, fetal death, or stillbirth certificate, an affidavit of paternity, or adoption file via mail, please complete the application for certified copies and send it to the address below.
In order to apply for a birth certificate copy online, access the ohio department of healths website to begin and complete your application. How to get a birth certificate in ohio. Birth records are available from 1909 to present.
The bureau of vital statistics maintains birth records from december 20, 1908 and death records from 1964 to present. A birth certificate in ohio costs $21.50 per. Ohio department of health vital records st.:
Ordering a birth certificate replacement in ohio is possible with vital records online. If you want to go in person, visit the columbus office of vital statistics. The ohio county clerk’s office keeps official records of recorded births that occur in ohio county
We also provide death certificates. Requirements for obtaining a birth certificate Click the download button to view or download a copy of this application form.
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Children Under The Age Of 16
If you are the parent/guardian of a child under the age of 16 you only need the childs birth certificate with parental information for most purposes, including a passport.
If you are applying for a passport make sure to check with Immigration, Refugees and Citizenship Canada for a list of acceptable documents.
If you already have a certified copy of birth registration, it may be accepted. Please check with the ministry, government agency or the person requesting the document before you order.
How To Request New York State Vital Record Certificates
Once you have retrieved information about the record you are seeking, you can obtain a copy of the vital record certificate by contacting either:
- The New York State Department of Health
- The local registrar or municipal clerk
What’s the difference?
- Requests to the New York State Department of Health can take at least eight months to process, but you will receive the official state record.
- Requests through a local registrar or municipal clerk are often answered sooner, but may not have all the information found on the state record.
Ordering a certificate from the New York State Department of Health
**Note: As of early 2020, researchers are experiencing very long wait times for genealogical records requests from the NYS Department of Health. We advise seeking records from local authorities or seeking vital record substitutes.**
The New York State Department of Health will provide uncertified copies in the following instances:
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Birth certificates can be requested after 75 years if the person whose name is on the birth certificate is known to be deceased.
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Death certificates can be requested after 50 years.
If you are a direct-line descendant , then these time periods are waived, but all researchers will need to provide:
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Proof of their relationship to the person whose record they are requesting.
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Proof of the death of the person whose birth certificate they are requesting.
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Proof of the death of both spouses whose marriage certificate they are requesting.
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Requesting A New York City Birth Certificate In Person
Types Of Birth Certificates
Note:We can only issue one of each type of birth certificate for a person. For security reasons, this means that if you or anyone who is authorized orders a replacement certificate, the previously issued certificate is no longer valid.
If you dont know which kind of birth certificate you need, please check with the government agency or person requesting the document before you order.
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New York State Vital Records
New York State has created indexes to births, marriages, and deaths occurring after 1880 for locations outside of New York City.
State coverage for Albany, Buffalo, and Yonkers does not begin until 1914. If you’re seeking a birth, marriage, or death record for an ancestor in one of those locations before 1914, click the name of each municipality for tips on finding records before 1914.
Researchers with ancestors anywhere else in New York State can get their ancestor’s vital record in two steps:
- Locate the certificate number in a New York State vital records index
- Use the certificate number found in the index to request the record
These records are only available to the public after a certain period of time, which varies depending on the record and the researcher’s relation to the person of interest. Read on for a general overview of each type of record and where to find the indexes you need to get started.
Divorce Decrees And Certificates
A divorce decree is an official document from the court that grants the termination of a marriage. It includes specific details of the divorce.
A divorce certificate is issued by a state vital records office. It shows that a divorce occurred but not all the same information as a divorce decree. You can save time and money by determining which document you need before requesting a copy.
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Death In The Us: How To Get A Certified Copy Of A Death Certificate
Contact the vital records office of the state where the death occurred to learn:
- How to order a certified copy of a death certificate online, by mail, or in person
- How to get a copy fast
- The cost for each certified copy
You will need to know the date and place of death. The state may also ask for other details about the person, how you are related to them, or why you want the certificate.
New York Vital Records Offices
Below you will find a complete list of all County Clerks and Health Department offices who can provide Birth Certificate copies in New York State. Note that County Recorder Offices may not be near you, although they can sometimes process the requests faster than the CDPH-VR.
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85 River Rock Drive Suite 301 Buffalo, NY 14207
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NYC Office of Vital Records125 Worth Street, CN4, Rm. 133 New York, NY 10013
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110 Dr.Martin Luther King Jr Blvd,White Plains, NY 10601
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How To Get Copy Of Birth Certificate New York
How do you obtain a birth certificate from New York State?
- To get a New York state birth certificate, apply online, by telephone, or by mail. Youll need to show a valid photo ID or 2 proofs of address before paying the processing fee. Once youve submitted your completed application, wait for it to be processed before you get the copy of the birth certificate.
Us Birth Certificates Continues To Offer Its Vital Records Application Preparation Services During The Covid
Many government bureaus are processing online and mail-in applications although they are closed to the general public. Turnaround times in government agencies may be affected during the quarantine.Applying for a vital records certificate now is advisable since it allows citizens to secure their vital records as soon as possible.Regardless of whether you need a certified copy of a vital records certificate for a specific need or to keep on file, complete your application today.
Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. If you are looking for blank forms, you can get them for free at the relevant state office.
- Your mothers name or parents name prior to first marriage
- Your fathers name or parents name prior to first marriage
Before applying for a birth certificate, it is also essential that you know that there is more than one type of certificate. You can apply for either an authorized copy or an informational copy.
The difference between the two is as follows:
An if you wish to apply for a U.S. passport, get married, or get a drivers license. When registering a child in school, it is also necessary to provide an authorized copy of the certificate. If you need to prove your identity, you will need to apply for an authorized birth certificate.
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