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How To Obtain A New York State Birth Certificate

What’s The Difference Between A Certified Record And An Informational Copy

How to Apostille a New York State Birth Certificate signed by Robert LoCicero

Certified records and informational copies are primarily distinguished by function. While informational copies are non-legal documents that serve as a reference for research/genealogical purposes, certified records have the legal authority to establish identity.

Usually, informational copies are issued to the members of the general public and are watermarked with a ‘not for official use’ disclaimer. On the other hand, certified records are notarized and typically feature a raised seal, indicating their suitability for official functions.

What Information Is Needed To Apply For A Birth Certificate

  • Full name of the person whose birth certificate is being requested
  • Full date of birth
  • Mother/parents full name before she married
  • Father/parents full name
  • Signature of the person requesting the birth certificate and their current mailing address
  • The relationship between the person named on the birth certificate and the person requesting the certified copy
  • The full name and complete mailing address of the person to whom the certificate is to be mailed
  • Area code and daytime telephone number of the person requesting the certificate.

How Much Does It Cost To Get A New York Birth Certificate

New York Birth Certificate Cost Anyone can apply for their New York State birth certificate at any time. When requesting a certified or an informational copy of a birth certificate, applicants must cover the cost of each copy they request. The fee for a certified copy of your birth certificate is $30 per copy.

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Request Death Certificate Copies

  • Can be obtained by legal spouse, parent, child, sibling over 18 years old or attorney of the deceased.
  • You must show photo identification to receive a copy of a death certificate.
  • Copy fee is $10. Cash or money order only, no personal checks accepted.
  • Death must have occurred in Ellis Hospital, St. Clares Hospital or directly in the City of Schenectady.

New York Vital Records Offices

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Below you will find a complete list of all County Clerks and Health Department offices who can provide Birth Certificate copies in New York State. Note that County Recorder Offices may not be near you, although they can sometimes process the requests faster than the CDPH-VR.

  • 85 River Rock Drive Suite 301 Buffalo, NY 14207

  • NYC Office of Vital Records125 Worth Street, CN4, Rm. 133 New York, NY 10013

  • 110 Dr.Martin Luther King Jr Blvd,White Plains, NY 10601

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Do You Need An Attorney To File An Article 78 Proceeding

No, but Article 78 proceedings are usually filed by attorneys so it may be difficult to file the papers you need by yourself. You can do an Article 78 proceeding on your own, but we strongly recommend you hire us to help.

Genealogy copies

Without a court order, New York State only issues genealogy copies of deceased individuals birth certificates. Additionally, genealogy copies cannot be apostilled. As a consequence, Italy will not accept genealogy copies.

Therefore, if you need a certified copy of a restricted record, you must obtain a court order. Do not trust any service provider that promises they can obtain such a birth certificate without a court order.

New York State vs. NYC

New York State has some of the most restrictive laws in the nation regarding vital records. However, the five boroughs of New York City are more lenient. Therefore, if your documents are from New York City you most likely will not need a court order.

If your documents are from New York City, you have an easier time. When you require the birth certificate of a deceased individual, you do not need a court order. Simply provide a copy of the death certificate when making the request.

New York State Vital Records

An apostille or authentication for New York State is issued by the New York State Department of State. For further information and instructions on obtaining an apostille or authentication, visit the New York State Department of State web site.

If you are ordering a certificate from us and you need an apostille for it, we can help by forwarding yourcertificate to the Department of State which will return the certificate with apostille to you.

In order for us to forward your certificate to the Department of State, you must order by mail and pay for expedited processing by check or money order payable to the New York State Department of Health.

Enclose a check or money order for $10.00, per certificate to be apostilled, made payable to the New York State Department of State . You must also include a letter telling us for which country the apostille is needed .

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Authentication By The County Clerk

Authentication of the Record: Documents to be submitted for apostille or certificate of authentication must be authenticated by the County Clerk or a state official. This is the second step in the process. A birth or death certificate must bear a letter of exemplification. A request for authentication must be presented to the County Clerks Notary Desk at 60 Centre Street, Room 141B. The request may also be submitted to the County Clerk by mail if the documents are in proper order, the County Clerk will authenticate them and return them to the applicant by mail. The submission by mail must be accompanied by a certified personal check or U.S. postal order, payable to the County Clerk of New York County, in the amount of $3.00. No other form of payment will be accepted through the mails. Payment of the $3.00 fee in person may be made in cash or by credit card . Mail applications must include a stamped, self-addressed envelope for return of the documents by the County Clerk. The County Clerk does not have facilities to return documents by delivery service or postal express mail so the applicant should plan accordingly and submit the proper postage to ensure trouble-free return.

How To Obtain A New York City Birth Certificate

New York State To Let Adoptees See Original Birth Certificates

NEW YORK VITAL RECORDSThe New York State Division of Vital Records issues certified copies of New York birth certificates, New York death certificates, New York marriage records for events which occurred in the State of New York boroughs of New York City) and New Hyde Park. New York State Vital Records issues copies of New York divorce certificates for events that occurred anywhere in the State of New York, including New York City. You may order copies of New York Vital Records through VitalChek on an expedited basis.

NOTICE: Although VitalChek attempts to include accurate and up-to-date information on this site, state and agency information is subject to change without notice. VitalChek makes no representations or warranties as to the accuracy, completeness or timeliness of the information herein and assumes no liability with respect to such information.

NEW YORK BIRTH CERTIFICATESNew York State Vital Records does not file and cannot issue copies of New York City birth certificates. For births that occurred in one of the five boroughs of New York City , Queens, The Bronx and Staten Island), you will need to place your order with the New York City Department of Health.

Who Can Order?You may order copies of New York birth certificates for yourself or for a child, as long as your name appears on the certificate*. Your name must also appear on the credit or debit card that is being used for payment.

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Birth Certificates Issued By Nys Department Of Health In Albany

If you were born in the State of New York, outside the five boroughs on New York City, then your birth record will be on file in two places: with the local county registrar and in the Vital Records Bureau of the New York State Department of Health in Albany. If you need a certified copy of the birth certificate, your best option is to order it through

Here you will find answers to the following questions about birth certificates issued by the New York State Department of Health in Albany: What is the difference between a certified copy of birth certificate and a certified transcript of birth? Whose signatures on NYS birth certificates and transcripts are eligible for apostilles? Are old birth certificates acceptable for apostilles? Do NYS births certificates have to be notarized, before being submitted for the legalization? How to obtain a certified copy of the birth certificate? Is a letter of exemplification required?

How Do I Obtain Sealed Vital Records In New York

Persons with legal authorization can access records sealed by New York state statute or court order. Interested requestors may petition a New York licensed judge to obtain a court order or subpoena to over-turn or waive the records restriction. After receiving the order, the requesting party may query the appropriate record custodian for the record of interest. Usually, requests for sealed records require that the requestor present a government-issued ID along with the court order authorizing their access to said record.

State Archives

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What Types Of Birth Certifications Are Issued

A computer-generated long form is the only version of birth certificate issued. Under South Carolina regulation, it is considered for all purposes the same as the original certificate.

The computer-generated long form contains the following information:

  • State file number
  • Fathers place of birth
  • The date issued.

Vital Records Offices stopped accepting requests for short form birth certificates in January 2015.A computer-generated long form can be issued by the state office location DHEC, 2600 Bull Street, Columbia, South Carolina 29201 and by Regional Vital Records Offices .

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Access Adoption Records Through Consent

How Long Does It Take To Get A Newborn Birth Certificate ...

In some states, you may be able to access identifying information through a mutual consent registry. Using these registries, all involved in an adoption can declare what information may be disclosed. Some states may require the consent of both the birth parents and adoptive parents for the release of records. However, the release of information varies by state.

If your state does not maintain a mutual consent registry, there are other ways to obtain records through consent. Public or private agencies can locate birth parents in some states. When an agency contacts birth parents, they can find out identifying information through:

  • Confidential Intermediary System The court gives permission to a court-certified confidential intermediary. This permission grants them access to sealed adoption records. They can also contact the birth parents to obtain consent for the release of identifying information.

  • Affidavit System – Birth parents can officially file their consent or refusal to be identified or contacted.

Use the Child Welfare Information Gateway to find out about how your state allows access to your adoption records.

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Who Is Entitled To Each Type Of Death Certificate

The following relations to the deceased may request both a death certificate and the confidential cause of death medical report:

  • Spouse
  • Informant listed on the certificate
  • Person in control of disposition

The following relations may only request a death certificate, not the cause of death:

  • Niece/Nephew
  • Great grandchild and great-great grandchild
  • Grandniece/Grandnephew

If you are not listed above as an entitled party, you must document your right to get a death certificate. See instructions below.

If you are an attorney who has been retained by an entitled party, follow the instructions below.

Next Step: When Did The Birth Occur

Choose a time period:
New York Baptisms 1660-1862 Available at .

In 1847, New York State passed a law requiring that doctors and midwives report births, marriages, and deaths to the trustees of local school districts. Due to the complexities of this law, it quickly fell into disfavor and few communities reported births after 1850 . Extant records for this time period are either held by the local village, town, or city clerk or by the county clerk.

PART A: You know the village, town, or city of birth

Try 1st: Determine if the records from your village, town, city, or county have been microfilmed by FamilySearch. Search the Catalog for both village/town/city and county and then locate any available copies at your local family history center.

Try 2nd: Order a copy of the birth record from the village, town, or city clerk. To locate contact information, search for the village, town, or city in the FamilySearch Research Wiki. Note that in some counties the county clerk holds all birth records for this time period.

If you do not want to order the birth record, you can search other records with birth information.

PART B: You do not know the village, town, or city of birth

If you do not know the village, town, or city of birth, learn more about the family using census, land, probate, and church records.

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Are New York Vital Records Open To The Public

Most New York vital records are open to the public if the subject of the record is deceased. In addition, the New York Department of Health allows the dissemination of informational copies of these records where they are used for genealogical functions. However, New York state public record laws restrict certified documents and data/records on living persons. Agencies may waive these exemptions if the requestor is legally authorized to access the document of interest.

The Status Of An Order

How to Apostille a New York City Birth Certificate with an exemplification letter

Are birth certificates public record in new york. Birth Records prior 1910. Download the mail-in application to obtain a copy of a birth certificate. The State Department of Health and local registrars of vital statistics are authorized to furnish uncertified copies of vital records for genealogical purposes.

Birth Death Marriage Divorce Records. Cuomo signed legislation on November 14th 2019 allowing adoptees for the first time to receive a copy of their birth certificate when they turn 18-years-old. A parent of the person named on the birth certificate.

See the New York City section of this guide for more information. A US birth certificate is a government-issued document that officially registers the birth of a child in the United States. A parent of the person named on the birth certificate whose name appears on the birth certificate A spouse child or other person who has an order from a New York State Court to obtain a copy of a birth certificate For births in the five boroughs of New York City contact the New York City Department of Health and Mental Hygiene.

Order Birth or Death Certificates Online. Questions about ordering a birth or death certificate or. Birth records are also available from the local Registrar of Vital Statistics where the event occurred.

31 Chambers Street Room 103. Birth records start at 1878 to current and are available at the Buffalo City Clerks Office located on the 13th floor of City Hall in room 1302.

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Order Your New York Citys Burroughs Birth Certificate Here

Use our simple step-by-step process. The average time to receive an expedited New York City birth certificate averages 10-15 business days. We keep all of your information confidential so it is a safe process, as the green area on the browser address bar and the Trustwave certification helps assure. Just fill out our form online with your name and address information, shipping and billing information, and verification information, and you could have your New York City Birth Certificate in just a few short days. We guarantee quick processing time either way and make it simple for you to get your New York City Birth Certificate when you need it.

This page is for areas including the five Burroughs, inclusive of Staton Island, Queens, Bronx, Brooklyn, Kings, Manhattan, Flushing. Elmhurst, Rego Park, Woodside, Astoria, Chelsea, Hollis, Forest Hills, Ridgewood, Jamaica, Jackson Heights, Richmond Hills. This is a partial list of the New York City area, for which youve come to the right place.

For Upstate New York, click the button below:

INCLUDED: Your birth certificate cost andspeedy UPS return of the birth certificate.

Each extra copy: $15.00

Your Average Process Time:**

From 10-15 business days for delivery right to your doorstep

**Note: NYC processing times and fees may vary or change without notice, although we do update on a daily basis.

Two charges will appear separately on your statement.

New York City Birth Certificate

Additional Requirements:

Ordering A Copy Online Through Vitalchek

  • 1Go to the VitalChek website and select birth certificate. If you want to order your birth certificate online for New York City or state, go to Click on birth certificate on the home page. Click Start Your Order on the next page.XResearch source
  • VitalChek is a private company that New York uses to process and send vital records.
  • You can order vital records for the entire U.S. using VitalChek.
  • 2Identify yourself. Select if youre getting My Birth Certificate or Another Persons Birth Certificate. Youll need to type in your current legal name or the name of the person whose birth certificate youre getting. Click Continue.XResearch source
  • The name needs to match the name as it appears on the birth certificate.
  • 3Select New York and the city of birth. Youll see a map of the U.S. with a drop-down menu. Click on New York and Continue. On the following page, select the city or borough of birth for the person on the birth certificate and press Continue.XResearch source
  • 4Enter the date of birth and reason for the getting the certificate. Give the month, date, and year of birth for the person whose birth certificate youre getting and click Continue. On the next screen, choose a reason for getting the certificate from the drop-down menu and press Continue.XResearch source
  • For example, if you want to order 1 birth certificate with regular shipping, it will cost you $53.
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