Monday, September 26, 2022

How To Get A Birth Certificate From New York State

Births From 1851 Thru 1880

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Try:
New York, Church and Civil Births and Baptisms, 1704-1962 FREE at FamilySearch.org. Index and images.

Starting in 1881, New York required that village, town, and city clerks record births. Copies of these births were then filed with the State Department of Health. Due to earlier city laws, births recorded in Albany, Buffalo, and Yonkers were not copied to the State between 1881 and 1914.

Births in New York State

STEP ONE – Search the Index

The New York Archives as well as nine other repositories in New York hold copies of microfiche indexes to birth certificates. Contact one of these ten repositories to search the index.

STEP TWO – Obtain the Certificate

With an exact date , you can order a copy of the birth record for a fee from the following locations:

To Order Birth Certificates
New York, Church and Civil Births and Baptisms, 1704-1962 FREE at FamilySearch.org. Index and images.

After 1914, copies of all birth records were filed with the New York Department of Health. Copies can be obtained either through the village, town, or city clerk where the birth took place or by contacting the Department of Health.

STEP ONE – Search the Index

The New York Archives as well as nine other repositories in New York hold copies of microfiche indexes to birth certificates. Contact one of these ten repositories to search the index.

STEP TWO – Obtain the Certificate

With an exact date , you can order a copy of the birth record for a fee from the following locations:

What Is The Difference Between A Certified Copy Of Birth Certificate And A Certified Transcript Of Birth

Above is an image of a certified copy of NYS birth certificate issued by the NYS Department of Health in Albany. It is eligible for a NY apostille or the legalization by a foreign embassy. It is signed by the current Director of Vital Records and bears the raised seal of the NYS Department of Health. This is considered to be a long form birth certificate as it contains a lot of information: parents’ information , additional information on the child’s birthplace, and the information on the doctor that assisted in the birth of the child. The long form also usually includes the signature of the doctor involved and at least one of the parents.

New York State Department of Health also issues Certified Transcripts of Birth.

The image to the left is a Certified Transcript of Birth issued in 2015. It is considered to be a short form birth certificate. Certified Transcripts of Birth typically include the child’s name, date of birth, sex, and place of birth, and the names of the child’s parents, including the mother’s maiden name.

Certified Transcripts of Birth are eligible for a NY apostilles or the legalization by foreign embassies.

Obtaining Birth Certificates For Deceased Relatives From Ny State

New York State requires a court order to obtain any birth or death certificates for deceased relatives. People want these birth certificates for a variety of reasons but I was looking to obtain my Grandfather’s birth certificate in order to qualify for Italian Dual Citizenship . Seeking assistance from a lawyer will always be the best route to take, however, many people have succeeded going through this process by themselves.

1) Exhaust all other options when trying to find your relatives birth or death certificate. Check with family members and follow any leads you can. This will generally be easier than filing a court order with New York State to obtain the relevant documentation. If your relative was born or died in New York City, you’ll want to start with with NYC Health as it should be an easier process.

2) Prepare documents: Youll need a Petition, Notice of Petition and Draft Order. You can download the templates below…

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Who Is Eligible To Get A Copy Of A Birth Certificate

  • The person named on the birth certificate.
  • A parent of the person named on the birth certificate. The requesting parent’s name must be on the birth certificate.
  • A spouse, child or others, but only by order of a New York State court.

What identification needs to be submitted by the applicant?

Application must be submitted with copies of either A or B:

  • One of the following forms of valid photo-ID:
  • Driver’s license
  • Two of the following showing the applicant’s name and address:
  • Utility or telephone bill
  • Letter from a government agency dated within the last six months
  • Please submit a copy of your U.S. passport in addition to the above ID if you are applying from a foreign country that requires a passport for travel.

    Who Can Receive A Copy

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    Under New York law, birth certificates of births less than 100 years old are considered closed records. Only individuals showing a legitimate and tangible interest may be issued certified copies of birth certificates upon paying the appropriate fees, providing proof of identification, and filling out the application form:

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    New York Birth Certificate Types

    • Certified Birth Certificate Certified copies of birth certificates that may be used for practically all legal purposes, including proof of citizenship, school enrollment, personal identification, passports, social security, and employment. Birth certificates are available for births since 1881.
    • Pre-adoption Birth Certificate Governor Andrew M. Cuomo signed legislation on November 14, 2019, allowing adoptees to receive a certified copy of their birth certificate when they become of age. This measure ensures that all adult New York adoptees will have equal rights to information about their birth and biological parents.

    Born In New York State But Not In Nyc

    To change the name of someone born in New York State, but outside NYC) you will have to bring an original or certified copy of the birth certificate to Court. You can get a certified copy of the birth certificate over the internet, by phone or by mail from the New York State Department of Health Vital Records section. If no birth certificate exists, bring a certificate from the Commissioner of the local Board of Health saying that no birth certificate is available.

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    Who Is Eligible To Correct Their Gender Designation

    Application must be submitted with copies of either A or B:

    A. For Adults:

    • A completed Application for Correction of Certificate of Birth for Gender Designation for an Adult .
    • A Notarized Affidavit of Gender Error for a Person 17 Years of Age or Older .

    If you are simultaneously requesting that your name be changed on your birth certificate, that should be noted on the application. Your application must then include a copy of the court order authorizing your name change.

    B. For Minors:

    • A completed Parent/Legal Guardian Application for Correction of Certificate of Birth for Gender Designation for a Minor signed by the parent or legal guardian.
    • A Notarized Affidavit of Gender Error for a Person 16 Years of Age or Under .

    If the parent or legal guardian is simultaneously requesting that the minor’s name be changed on their birth certificate, that should be noted on the application. The application must then include a copy of a court order authorizing the name change.

    How Long Does It Take To Get A Birth Certificate In New York

    How to Apostille a New York State Birth Certificate signed by Robert LoCicero

    Online requests for birth records made via the NYC third-party service provider are reviewed within 24 hours on weekdays and shipping time is dependent on the delivery period. The standard delivery is via the US Postal Service, while requesters are charged additional fees for using UPS express mail delivery. Note that express mail delivery is not available for P.O. Box addresses.

    Internet requests for birth certificates in New York State are processed within 5 – 10 business days of receipt. Mail requests ordered with priority handling are processed within 2 – 4 weeks from when they are received while mail requests ordered with regular handling are processed within 10 to 12 weeks.

    In New York City, mail orders take 20 weeks to complete. This period does not include the mailing time which can take an additional 10 to 15 business days. For further inquiries, call 311 for calls within New York City or 639-9675 for persons calling from outside of New York City to contact the Vital Records Office in New York City. Online requests take about 10 business days to complete. Although UPS express orders are typically shipped by overnight mail, the mailing process can take an additional 10 to 15 business days. Certified copies can be obtained the same day for in-person requests while requests for long-form birth certificates or vault copies take two weeks to complete.

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    What Is A Certified Marriage Certificate

    A certified copy of a marriage certificate is a duplicate of your original marriage certificate issued directly from the county office where you received your marriage license. It is totally different to the marriage license . A certified copy can be used to apply for insurance benefits, file joint taxes, and many other crucial documents and services in the United States.

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    To order a copy of your lost marriage certificate, the vital statistics office will require the following information to fill the application:

    • Information about the wedding ceremony.
    • Personal information about the spouses.
    • Name and contact information of the person filing the application.

    If you change your name after marriage,read this article

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    New York State Marriage Records

    Researchers should begin by searching New York State’s index to all marriage records from 1881. Marriage indexes are available online at Internet Archive for 1881 to 1964. As with other vital records, compliance increased as time went on, and records between 1881 and 1913 may be incomplete.

    Also, many counties hold marriage license files, some of which may be found in FamilySearchs New York, County Marriages, 1847-1848 1908-1936 database.

    In many cases, marriage records can be located at the county level. For detailed information on marriage and other records available in each county, see our New York State County Guides for Genealogists for your county of interest.

    Findmypast has a growing collection of county marriage records for New York State – this includes a searchable index of brides and grooms, along with images of marriage records in many cases. NYG& B members can access these records for free as a benefit of membership.

    Again, these indexes do not cover several notable locations. New York City marriage records have always been kept completely separate from vital records of other locations in New York State. See the New York City section of this guide for more information.

    Additionally, New York State does not have marriage records for Albany, Buffalo, or Yonkers before 1914. Click the name of each municipality to find out about obtaining vital records for your ancestors in these cities.

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    Birth Marriage And Death Certificates

    Vital Records:

    Birth, marriage, and death certificates are not filed in the Broome County Clerk’s Office. They’re recorded in the City, Town or Village where the event took place.

    These vital records can also be ordered online through the NYS Department of Health by visiting www.health.ny.gov/vital_records or by calling 1-877-854-4481.

    Pennsylvania birth, death and marriage records can be ordered online through the Pennsylvania Department of Healths Division of Vital Records at www.health.pa.gov/topics/certificates/Pages/Vital%20Records.aspx.

    Officiating Weddings:

    The Broome County Clerk’s office does not register marriage officiants.

    According to the New York State Department of Health’s website , there is no requirement for officiants to register if the marriage is performed in New York State outside of the five boroughs of New York City.

    We would encourage you to contact the City, Town or Village where the marriage license was issued to see if they have any other requirements.

    Their contact information is below:

    Municipal Clerks in Broome County:

    City of Binghamtons Registrar of Vital Statistics:

    • Phone: 772-7029

    Where Do I Obtain A Birth Or Death Certificate If The Event Occurred In New York City

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    The New York State Department of Health does not file and cannot issue copies of New York City birth or death certificates. For events which occurred in one of the five boroughs of New York City – Bronx, Brooklyn , Manhattan, Queens, and Staten Island , please visit the New York City Department of Health and Mental Hygiene web site.

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    New York Birth Certificate Processing Times

    To prevent any delays with the processing time of your New York State Birth Certificate make sure to fill in the application with accurate details. Remember that you must include a valid copy of an official photo ID such as your drivers license, military ID, work ID, or passport.

    The New York Department of Health Office of Vital Statistics will generally take between 10-12 weeks to process your application from the moment it has been received. You can always pay an additional fee for the rush service if you need your vital record urgently .

    Obtaining A Court Order For Ny Birth Certificates

    DISCLAIMER: I am not a lawyer. I’ll be updating this as I get new information but as of now I have not actually gone through with this procedure due to delays related to COVID-19. This information is not verified by me but rather a collection of information from around the internet. Please comment with any corrections and/or additions, thank you!

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    Ordering By Phone Or Internet

    The certificate will be sent directly to you and you will need to send the document to the New York State Department of State yourself to get the apostille. Visit the New York State Department of State web site for information about submitting your document for apostille.

    PLEASE NOTE: If you order your certificate on line or by phone and you require an apostille, you should request a “LONG FORM” .

    To order a “LONG FORM” through www.vitalchek.com, select “Long Form” from the “What will you be using this certificate for? Reason:” drop-down box.

    Next Step: When Did The Birth Occur

    How to Apostille a New York City Birth Certificate with an exemplification letter
    Choose a time period:
    New York Baptisms 1660-1862 Available at findmypast.com .

    In 1847, New York State passed a law requiring that doctors and midwives report births, marriages, and deaths to the trustees of local school districts. Due to the complexities of this law, it quickly fell into disfavor and few communities reported births after 1850 . Extant records for this time period are either held by the local village, town, or city clerk or by the county clerk.

    PART A: You know the village, town, or city of birth

    Try 1st: Determine if the records from your village, town, city, or county have been microfilmed by FamilySearch. Search the Catalog for both village/town/city and county and then locate any available copies at your local family history center.

    Try 2nd: Order a copy of the birth record from the village, town, or city clerk. To locate contact information, search for the village, town, or city in the FamilySearch Research Wiki. Note that in some counties the county clerk holds all birth records for this time period.

    If you do not want to order the birth record, you can search other records with birth information.

    PART B: You do not know the village, town, or city of birth

    If you do not know the village, town, or city of birth, learn more about the family using census, land, probate, and church records.

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    Access Adoption Records Through Consent

    In some states, you may be able to access identifying information through a mutual consent registry. Using these registries, all involved in an adoption can declare what information may be disclosed. Some states may require the consent of both the birth parents and adoptive parents for the release of records. However, the release of information varies by state.

    If your state does not maintain a mutual consent registry, there are other ways to obtain records through consent. Public or private agencies can locate birth parents in some states. When an agency contacts birth parents, they can find out identifying information through:

    • Confidential Intermediary System The court gives permission to a court-certified confidential intermediary. This permission grants them access to sealed adoption records. They can also contact the birth parents to obtain consent for the release of identifying information.

    • Affidavit System – Birth parents can officially file their consent or refusal to be identified or contacted.

    Use the Child Welfare Information Gateway to find out about how your state allows access to your adoption records.

    Not Born In New York State

    To change the name of someone who was not born in New York State you can use any document that proves when and where the person was born. An official birth certificate should be on file in the place of birth. These records are filed permanently in a State vital statistics office or in a city, county, or other local office. To get a certified copy of the birth certificate, write or go to the vital statistics office in the state or area where you were born. The National Center for Health Statistics has a list of state agencies that keep vital records on their website.

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