Thursday, July 11, 2024

How To Get A Birth Certificate Apostille In New York

New York State Vital Records

How to Apostille a New York Birth Certificate issued in Westchester City

An apostille or authentication for New York State is issued by the New York State Department of State. For further information and instructions on obtaining an apostille or authentication, visit the New York State Department of State web site.

If you are ordering a certificate from us and you need an apostille for it, we can help by forwarding yourcertificate to the Department of State which will return the certificate with apostille to you.

In order for us to forward your certificate to the Department of State, you must order by mail and pay for expedited processing by check or money order payable to the New York State Department of Health.

Enclose a check or money order for $10.00, per certificate to be apostilled, made payable to the New York State Department of State . You must also include a letter telling us for which country the apostille is needed .

Manhattan New York Apostille

Our New York Apostille office is located in New York City and in the borough of Manhattan.

National Apostille, Inc. New York100 Park Ave., 16th FloorNew York, NY 10017

Our Customer Service representatives are available Monday Saturday from 8am to 7pm to answer your questions.

The most common documents we can apostille are:

  • Birth Certificates
  • Background Checks
  • Power of Attorney
  • Corporate Power of Attorney
  • Commercial Invoice

Obtaining an apostille can be complicated. Dont leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Dont let this happen to you!

What US State are your documents from?

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-800-903-2470.

National Apostille, Inc. is the leader in document Authentication, Certification, Apostille, & Embassy or Consulate Legalization.

We provide fast document authentication services through all 50 U.S. States, the Secretary of D.C., and the U.S. Department of State in Washington, D.C.

We are a registered service provider with the Secretary of State – Authentications, Apostilles, and Certificates.

National Apostille, Inc. is the leader in document Authentication, Certification, Apostille, & Embassy or Consulate Legalization.

Old Birth Certificates Are They Acceptable For Ny Apostilles

Old birth certificates, both short and long form, are acceptable for New York apostilles if they are signed by one of the following regisrars: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON

Depending on the year when the certificate was issued, it can be blue, green, yellow, pink or white in color. The color and the year of issue do not matter. Please check the name of the City Registrar. If it is one of the names listed above, your birth certificate is acceptable.

Not sure? Please email a copy of your birth certificate for a free evaluation.

Some foreign countries require that certified copies of birth certificates are recent, e.g. were issued within the last six or twelve months. Always follow the requirements of the country of intended use.

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Apostille Birth Certificate Definition

An apostille is a certification provided under the 1961 Hague Convention for authenticating documents for use in foreign countries. The main function of a birth certificate apostille is to certify the authenticity of the signature of the document. The U.S Department of State will only issue apostilles for federal documents to use in countries that are members of the 1961 Hague Convention. For instance, documents signed by:

  • A U.S. federal official
  • A U.S. consular officer
  • A military notary, judge advocate , or foreign consul diplomatic official registered with the U.S. Department of State’s Office of Protocol

State-issues documents for use in countries that are members of 1961 convention must be authenticated by the competent authority in the state where the document was issued.

Most states consider that a birth certificate is a private document but any person can obtain an apostille of their birth certificate. An apostille birthcertification is an official copy of the original document that is verified and signed by the respective official.

Guidelines To Apostille Original New York Documents

New York Birth Certificate Apostille for Israel
  • New York birth certificate
  • Official certified copies of New York Vital Records birth and marriage Certificates
  • New York divorce decree
  • The Notarizations must meet statutory requirements Commissioned Notaries Public vs. Noncommissioned notaries
  • Official certified copies of New York Court documents and/or court officials notarization

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Long Form Nyc Birth Certificate

A long-form birth certificate has all of the information you would expect to see on a birth certificate:

  • Full name
  • Date and time of birth
  • The precise place of birth
  • Gender
  • The name of the doctor or midwife who attended your birth
  • Parents full names, including mothers maiden name
  • Parents dates and places of birth
  • Signatures.

Long-form is a digital image of the original paper document that carries signatures of those present at birth. It is 8.5 x 11 long and very often is accompanied by a Letter of Exemplification.

You will need a long-form birth certificate if you are trying to get a new passport, applying for dual citizenship, etc.

The Secret Is: Go To The Back Of The Building

There, you can simply dash through a second check point with no waiting time at all. Don’t ask us why the court won’t tell people about this second entry. A simple banner telling people about the second door would save literally hundreds if not thousands of hours wasted in line at this court. But, we never saw such banner by the main entrance. So, make sure you pick the right entrance at the building.

Once inside the building, take the elevator or stairs to the basement. Once there, go to “Room 161” and take the left line.

Notary at the County Clerk? Two secrets in one!

The first half of the secret: you might get your document notarized for free at the county clerk!! Ops, why have we told you to bring your document already notarized, then? Are we on the same team that derives pleasure from making people waste time?

So, now you know you should never go to the County Clerk for a free translation. Saying that aloud, maybe reducing their workload is one of the reasons why they are so quick to decline notarizing documents. One last note on them. They will tell you that “although they won’t do the translation for you, any translators outside the court should do”. Go figure.

How a County Clerk Certification looks like

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What Is An Apostille

If you are applying for dual citizenship, youve probably come across the word apostille.

An apostille is a type of authentication for a document. Apostilles are necessary when a document will be sent to another country. For example, applicants for dual citizenship submit vital records with apostilles guaranteeing the authenticity of those documents.

How do you pronounce apostille? Nobody agrees. The most popular pronunciations Ive heard are ah-puh-STEEL and uh-POSS-teel. All I know is that autocorrect always changes apostille to apostle, which has a completely different pronunciation and meaning. Thanks, technology!

Getting an apostille can be confusing. In New York City, you need to visit three offices to get an apostille for your document. Therefore, the easiest and fastest way to get an apostille in New York City is to visit in-person or hire someone to go on your behalf. If you live outside of the New York City area, you can complete the process from afar by mail. The mail-in process is less expensive, but may take weeks or months. Totally your call, depending on your needs and resources.

The first time I got an apostille, it was a mess. I wondered, Why hasnt somebody written out coherent directions for how to do this? Afterwards, I decided to write this post in order to help others avoid the pain, annoyance, and lost time that I did.

What Is An Apostille Or Authentication

How to Apostille a New York City Birth Certificate with an exemplification letter

An “Apostille” or “Authentication” is a means of certifying the authenticity of the signature of the issuing authority, the capacity in which the signer was acting, and the identity of any stamp or seal attached to the document. This provides countries with a means of verifying documents issued by a local authority in another country.

If you will be presenting your vital record to a government agency in another country, you should contact the consulate of that country to determine what the requirements are to have your record accepted. You may need an apostille or authentication for the record. You may also be required to have the record and supporting documents translated.

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One: Get The Document That Needs An Apostille

In my line of work, most documents that need apostilles are vital records submitted for dual citizenship. Vital records for ancestors who were born, married, or died in New York City will be at the New York City Department of Health or the New York City Municipal Archives .

If your vital record is at the Municipal Archives, here are a few helpful tips:

  • When you purchase your record copy, let the staff know that you are getting an apostille. Currently, records cost $11 each.

  • The staff will print out a letter for you. Currently, that costs $5.

  • The staff will also give you a handout with the locations for the New York County Clerk and New York State Department of State offices. Ignore this handout. Some of the information is outdated and incorrect.

  • What If The Country Is Not A Signatory Of The Apostille Treaty

    If you have a business translation that needs to be effective in another country that does not recognize an Apostille, then you will need to contact that countrys consulate to find out the required steps for legalizing your document. The consulate will be able to walk you through the necessary steps to gain whatever certification is required. The Apostille convention was designed to streamline the process for getting documents recognized internationally and many countries now use the Apostille.

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    Willand Pond Encampment To Be Cleared Nov 8 Community Help Wanted For Aid Effortyour Browser Indicates If You’ve Visited This Link

    There is now a Nov. 8 deadline for clearing out one of the largest houseless encampments in the Seacoast at Willand Pond. Somersworth, Dover and Rochester and dozens of social service agencies are mobilizing to help dozens of people currently living there in tents and under tarps.

    Milwaukee Journal Sentinel

    What Documents Need An Apostille

    How to Apostille a New York Birth Certificate issued by ...

    The types of documents that may need an Apostille are court documents, administrative documents, notarial acts, and certain official certificates. Birth certificates, death certificates, divorce decrees, and patent applications are just a few of the business translations that may need an Apostille to go into effect in a foreign country.

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    Two: Authentication By The County Clerk

    The County Clerk must authenticate new York City issued Birth Certificate to be submitted for apostille or certificate of authentication. A birth certificate must bear a letter of exemplification .

    Due to the volume of matters received, the County Clerk of New York County generally requires three to four weeks to process applications for authentication submitted by mail. Documents presented in proper form in person are processed immediately.

    Why Get A Birth Certificates Apostille

    When applying for work, school, marriage licenses, and citizenship abroad it is imperial to be able to provide proof of identity. Understandably, this proof is often described in the form of a birth certificate. An birth certificate apostille would, therefore, be verified by your concerned government as a legitimate public record.

    Bear in mind, this process is only accepted between members of The Hague Convention. Luckily for a major chunk of the public, there are 117 members . If they are not members we authenticate the birth certificate, which is another process.

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    C Commonwealth Of Pennsylvania

    Mail or deliver the documents in person to the following address:

    Department of StateBureau of Commissions, Elections and LegislationRoom 210, North Office BuildingHarrisburg, P.A. 17120Hours: 8:30 a.m. – 4:00 p.m.Tel.: 787-5280

    The fee is US $15.- per document.

    With the documents, you must enclose the following:- cover letter stating your name, full mailing address and the country where the documents will be used. There is a dedicated form that can be used.- a personal check, money order or cashier’s check made payable to Commonwealth of Pennsylvania in the amount of US $15.- per document.- a self-addressed, stamped envelope for return of your documents


    In all cases documents must be accompanied by a letter stating the country where the docu-ments will be used and asking for the Apostille according to the Hague Convention.

    All documents to receive the Apostille must be signed with the original signature of the notary public or other official of the competent U. S. state whose term of office is on record with the Secretary of the State, the Department of State or the Department of the Treasury.

    Should the signature on the document not be an original but a facsimile signature, the original signature of the official who has signed the document has to be obtained first before obtaining the Apostille.

    How To Order An Apostille Certificate From The New York Department Of State

    How to Apostille a New York City Birth Certificate without letter of exemplification

    An original or certified copy is required. You can order a certified copy of your articles and request an Apostille at the same time. We recommend mailing the order. Normal processing takes up to 3 days, plus additional time for mailing, and costs $10. Expedited service is not available. Always provide the name of the country needing a New York Apostille or Certificate of Authentication.

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    Short Vs A Long Form Of Nyc Birth Certificate

    Many of you dont know that, but there are 2 different forms of birth certificate: short-form and long-form.

    Essentially, both forms attest to an individuals birth and present details such as place, time, and parents. Both short and long-form birth certificates serve the same purpose: establish legal proof of birth in the U.S.

    Obtaining a copy of a long-form certificate- may take longer than requesting its short-form counterpart.

    One: Obtaining The Record

    If a person requires official proof of his/her birth in New York City with an apostille or certificate of authentication, the applicant must first obtain a copy of the birth certificate with a letter of exemplification from the New York City Department of Health and Mental Hygiene, Vital Records Division. They will issue the letter of exemplification only upon request. Applications may be made in person at the Departments Office, by mail, or online.

    There are restrictions on who may submit the applications . Proof of identity is required.

    Currently, the processing of applications by mail takes about 20 weeks. Applications online must be paid for by credit or debit card or electronic check. Online applications are processed for up to 3-4 weeks.

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    How Do I Get My Birth Certificate Apostille

    There are 3 way to get an Apostille for your New York City Birth Certificate.

    1. The OFFICIAL way requires to have an Long form Birth Certificate with a Letter of Exemplification . The Letter of Exemplification is only issued when you order a new the Long form Birth Certificate & request the Letter of Exemplification at the same time. Therefore, you need your Birth Certificate & a Letter of Exemplification to receive an Apostilla Stamp.

    2. Another official way is to have an original New York City or New York State Certificate of Birth that is signed by the current City Registrar Steven Schwartz, Ph.D. or the Director of Vital Record

    3. The Unofficial way is for you to create a letter stating that you have an original or a copy of a birth certificate issues by the state, city, or local county registrar of your locality. Then you get the letter you created & have it notarized. The only problem doing it this way the person who is receiving your birth certificate may not accept it. So, you need to check first to find out which procedure you wish to follow.

    If need a new Birth Certificate and you now have to go to the website to order a new one.

    If you have your NYC Birth Certificate

  • Once you have your New York City long form Certificate of Birth and Letter of Exemplification, you can send both to Notary & Apostille Servicealong with your Order Form. The Order Form can be found on the “Getting Started” page.
  • Special Note:

    How To Get A New York Birth Certificate Apostille

    Is a short form birth certificate acceptable for an apostille?

    In order to get a New York birth certificate apostille, there are three main steps involved in the process to be followed:

    • Step 1: Obtain your birth certificate

    You have to order a Long Form Birth Certificate along with a Letter of Exemplification from Department of Health and Mental Hygiene. Letter of Exemplification is a letter that certifies that the birth certificate is a true or certified copy. In order to get a Letter of Exemplification, you have to order it with a Long Form Birth Certificate at the same time. Once you receive your Long Form Birth Certificate and Letter of Exemplification you will have to move to

    • Step 2: County Clerk Authentication

    Once you receive your documents, before submitting them for the apostille to the New York State Department, you will have to authenticate the documents by the County Clerk or a state official. To do so, you will have to submit the Birth Certificate along with a Letter of Exemplification to the County clerk for signature verification on the documents.

    This process can be done through mail as well as in person. The mail service is convenient for those who cannot do the process in person however, it is more time consuming as compared to do it in person or through an agent.

    • Step 3: Getting Apostille by the Department of State

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