Thursday, May 16, 2024

How To Get A Document Apostille In New York

Where Do I Get A Certified Copy Of The Birth Certificate If The Child Was Born In Manhattan Brooklyn Bronx Queens Staten Island

How to Apostille a New York Divorce Certificate

If you were born within the five boroughs of New York City, your first option is to apply in person or mail the request to the New York City Department of Health and Mental Hygiene at 125 Worth Street, New York, NY, 10013.

You will not be able to get a long form birth certificate over the counter. It will be mailed to you within two-three weeks. Short form birth certificates can be obtained over the counter.

Your second option is to use a private online service called that is the only agent authorized by the NYC Department of Health and Mental Hygiene to assist you with the retrieval of your birth certificate. When ordering, you must specify that the purpose of your request is APOSTILLE/AUTHENTICATION. Then, most likely, you will get your birth certificate with a Letter of Exemplification. VitalCheck works OK, they also mail documents to foreign countries.

NYC birth certificates eligible for apostille/legalization:

Short form birth certificate signed by Steven P. Schwartz

These birth certificates , signed by City Registrar Steven P. Schwartz are acceptable regardless of the year when they were issued, provided they are original.


The processing time for a New York apostille is 3-4 business days. Price: $175. This price includes the authentication by the County Clerk’s office, a New York state apostille, and FedEx 2nd day within the United States.

All kinds of U.S. documents.

Apostille At The New York Department Of State

Save yourself the long lines, and hours of idle waiting time to Apostille your documents. We offer an end to end service in which you can drop off your documents with us and pick them up the next business day. Documents which are dropped off before 12:00 can be picked up the next day at 3:00.We accept payment in the form of cash, check or credit card.Please view the Step Process below and allow us to be of assistance:

How To Get An Apostille In New York

For most people, the word Apostille sounds scary. Something incomprehensible, what is it at all? Document? Stamp? Postscript? What is it for? Do I need this apostille? Maybe I can do without him. Please

Dont worry. Everything is not so hopeless. To obtain an apostille in New York, you need

1) find out if your document can be apostilled

2) follow the simple instructions for obtaining an apostille in New York

Thats all!

Now lets deal with everything in order.

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How A New York State Notary Can Help

If youâre confused about the NYC apostille process, or whether you need an apostille for your birth certificate in New York, contact a specialized notary. A notary specializing in apostille for birth certificates can help you get the apostille stamp you need.

Need an apostille for your birth certificate in New York City or just need to ask a few questions? Call Bronx Mobile Notary Service today at 468-6308.

We provides quick, courteous, and flexible notary and apostille services in New York City, Long Island, Westchester & Rockland Counties.


Why Do I Need Apostille Services In New York

New York State Apostille Service

If youâre an immigrant or have tried to live out of the country, you may have been told that you need an Apostille for your legal documents.

But what is it?

An Apostille is a certificate that attaches to your legal document, verifying and authenticating that the document is authentic.

You may have been told to get an Apostille for your documents by an official in another country . Thatâs because Apostilles are used when public documents need to be produced abroad. If you have been told that you need an Apostille, it is because your documents require another level of verification to become valid for use in another country.

Apostilles authenticate the seals and signatures of officials on public documents such as birth certificates, notarial certificates, court orders, or any other document issued by a public authority. With an Apostille, those documents can be recognized by foreign authorities.

The Apostille itself is a full page certificate. It is permanently attached to a notarized or certified document .

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Get An Apostille From Another Country

If you are looking to get an Apostille that is issued FROM any of the countries listed below, then to get additional information on how to get your Apostille from that country.

For an Apostille From the United States of America going to a country that will accept or is a part of the Hague Convention Country see below


* Any reference or mention of the convention is referring to the Hague Conference on Private International Law and the “Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents”.

Apostille Stamp Discount

If you are viewing this webpage you may be eligible for a lower price on getting your Apostille. Check the Fee page for your discount code then call me with the discount code to see if you are eligible. .

List of documents that can be Apostille in New York State:

An NYS Apostille certificate can be obtained for virtually any public document. By you getting an Apostile it will make your local document acceptable for international use in those countries at accept the Apostille according to the Hague Convention for 1961. The following is a non-exhaustive list of documents that can be issued with an Apostille certificate:

  • affidavit
  • If you need a particular Legal Document

Frequently Asked Questions – FAQ

Below are some of the Frequently asked Questions regarding Notary & Apostille Service. If you have additional question please visit the Full FAQ page. FAQ

Can I Use An Apostille For A Non Hague Conference Country

In some cases, even though a country is not a signatory to The Hague Conference, the Apostille is still known, recognized and accepted as authentic on a case by case basis. This has come about because of the official governmental source of an Apostille and its inherent simplicity.

We cannot however, offer any guarantees that this will be the case. Should you wish to use an Apostille in a non-member country, it is essential that you confirm beforehand whether the entity you wish to present the Apostille stamped document to, will recognize the authenticity of an Apostille.It may also be the case that further Legalisation or Attestation is required before the Apostille document is recognized as legal.In any case, the first step is the Apostille. The Apostille is a pre-requisite to further Legalization or Attestation.


Q. Can I get an Apostille for my document even if I’m in another country.

A. The short answer is Yes. However, each document is different, so you must scan it and send it Notary & Apostille Service to evaluate your document and to see if your document is NYC Apostille ready.

Q.I want to get my document Apostille but I don’t want to send my original document to a stranger to get an Apostille.

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Authentication By The County Clerk

Authentication of the Record: Documents to be submitted for apostille or certificate of authentication must be authenticated by the County Clerk or a state official. This is the second step in the process. A birth or death certificate must bear a letter of exemplification. A request for authentication must be presented to the County Clerks Notary Desk at 60 Centre Street, Room 141B. The request may also be submitted to the County Clerk by mail if the documents are in proper order, the County Clerk will authenticate them and return them to the applicant by mail. The submission by mail must be accompanied by a certified personal check or U.S. postal order, payable to the County Clerk of New York County, in the amount of $3.00. No other form of payment will be accepted through the mails. Payment of the $3.00 fee in person may be made in cash or by credit card . Mail applications must include a stamped, self-addressed envelope for return of the documents by the County Clerk. The County Clerk does not have facilities to return documents by delivery service or postal express mail so the applicant should plan accordingly and submit the proper postage to ensure trouble-free return.

Q What Is An Us Apostille For

How to Apostille a New York City Marriage Certificate

A. Apostille is a form of certification of a document intended for use in a country other than where the document was issued. For example, you were born and lived in California, and the document must be submitted to Spain to obtain EU residence. In this case, you need to obtain Apostilles for all your California documents for birth, marriage, divorce certificates. Apostille is a specific and simplified form of authentication of a document compared to a regular multi-step hierarchical certification procedure for authentication and legalization, including certification by the Authentication Office of the Department of State and legalization by the embassy or consulate of the foreign country where the document is to be used. Apostille is introduced as an instrument for foreign certification among countries that have joined the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. Every year more and more countries join the Hague Convention. Check the current list of countries on the official page Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed. Said official must have been designated as competent to issue certifications by apostille as provided for by the 1961 Hague Convention.

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How To Apostille A Translation Sample Translation Affidavit

Some foreign countries require that your document is translated, and that the translation is apostilled. Translation agencies usually provide an Affidavit of Translation Accuracy which is signed by a translator who confirms that he/she is competent to translate from English into the language of the target country, and that the translation is a true, complete and accurate translation of the original document. Then, the translator’s signature is notarized, and the document is ready for an apostille.

Increasingly, translation agencies use the services of translators who work remotely, sometimes in foreign countries. In this case it is not possible to have the signature of the translator notarized. As a solution, the translation agencies provide a different kind of affidavit where a manager or another agency’s official confirms that the translation was performed by a professional translator, and that the translation is accurate. The signature of the manager is then notarized.

Related search terms: “new york apostille for tranlation”, “translator’s affidavit”, “how to apostille translation”, “secretary of state apostille for translation”, “affidavit of translation accuracy”

How To Get A New York Birth Certificate Apostille

In order to get a New York birth certificate apostille, there are three main steps involved in the process to be followed:

  • Step 1: Obtain your birth certificate

You have to order a Long Form Birth Certificate along with a Letter of Exemplification from Department of Health and Mental Hygiene. Letter of Exemplification is a letter that certifies that the birth certificate is a true or certified copy. In order to get a Letter of Exemplification, you have to order it with a Long Form Birth Certificate at the same time. Once you receive your Long Form Birth Certificate and Letter of Exemplification you will have to move to

  • Step 2: County Clerk Authentication

Once you receive your documents, before submitting them for the apostille to the New York State Department, you will have to authenticate the documents by the County Clerk or a state official. To do so, you will have to submit the Birth Certificate along with a Letter of Exemplification to the County clerk for signature verification on the documents.

This process can be done through mail as well as in person. The mail service is convenient for those who cannot do the process in person however, it is more time consuming as compared to do it in person or through an agent.

  • Step 3: Getting Apostille by the Department of State

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Apostille Services For Federal Documents

The Secretary of State of New York will only issue an Apostille strictly for use in Hague Participating Countries. All documents issued for Non-Hague Participating Countries will be certified, not apostilled.

Apostille services are not necessary within the United States or any of its territories or possessions Therefore the Secretary of State of New York will not issue an Apostille for use in American Samoa, Guam, the Northern Mariana Islands, Puerto Rico and the U.S. Virgin Islands. New York Secretary of State charges $10 per document. A document may have multiple pages.

Apostille service processing time is 4 business days.

Two: Authentication By The County Clerk

Apostille Document Services in New York City  Bronx ...

The County Clerk must authenticate new York City issued Birth Certificate to be submitted for apostille or certificate of authentication. A birth certificate must bear a letter of exemplification .

Due to the volume of matters received, the County Clerk of New York County generally requires three to four weeks to process applications for authentication submitted by mail. Documents presented in proper form in person are processed immediately.

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Obtain Your Notarized Documents

  • Due to the COVID-19 pandemic, there is a suspension of in-person document pickup. Students will be required to provide an address to which notarized documents can be mailed.

NOTE: NYU will complete the first step of the Apostille process, notarizing the document. If you are not currently in the NYC area, we can send notarized documents to an Apostille service agency, as directed by you, and they may complete the remaining steps of the Apostille process. Because we cannot endorse a particular agency, we typically recommend that Alumni perform a web search for “Apostille Services.” Please note that as these agencies are not affiliated with NYU and that they are for-hire agencies, there will be a fee at their discretion.

Scanning And Photocopying Of Documents

Often times numerous copies of Apostilled Documents must be made for record keeping purposes. In addition, scanned copies of Apostilled Documents are sent to recipients in advance of the original or archived as PDFâs. We copy and scan documents before and after the documents are apostilled. This valuable service saves our clients a great deal of time and effort instead of them doing this themselves.

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Additional Information About An Apostille

The United States is part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. The Convention provides for the simplified certification of public documents to be used in countries that have joined the convention. Under the Hague Convention, signatory countries have agreed to recognize public documents issued by other signatory countries if those public documents are authenticated by the attachment of an internationally recognized form of authentication known as an “apostille.” The apostille ensures that public documents issued in one signatory country will be recognized as valid in another signatory country.

Get Your Apostille At The New York State Department Of States Office

How to apostille a New York Certificate of Incorporation

Remember when I said to disregard the handout from the Municipal Archives? Thats because the handout says the DOSs office is at 123 William Street, 19th floor. That is incorrect. The DOS hasnt been on the 19th floor for years.

Instead, head to 123 William Street, but go into the entrance on the left with the DOS seal over the doorway. Head up the escalator to the 2nd floor.

Google Street view image of the entrances to 123 William Street. Head to the entrance on the left with the tiny blue Department of State seal over the entrance.

When you reach the second floor, take a number from the dispenser on the right side of the main desk. Also, fill out a form with your information, how many documents need apostilles, what country youre sending them to, and how much money youll be paying. Expect to wait at least 10 minutes for them to call your number.

When they call your number, head to one of the windows at the back of the room. Theyll take your documentation and payment and start processing your apostille. This process takes at least 15-30 minutes.

When theyre finished, someone at the main desk will call your name and you can collect your apostille!

Its just that easy.

I hope this post has clarified the process for you. If youre still feeling antsy or if you live far away from New York City, you can hire me to get documents and apostilles for you. Due to the popularity of this post, Im no longer able to respond to individual emails with apostille questions.

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What Does This Means To Me

If the country where you seek legalization belongs to the Hague Convention, you will required an Apostille Stamp. All other nations require Embassy legalization or Consular Legalization.

If the country where the document will be used is not a party to the Convention, you will have to begin a time-consuming & cumbersome process of obtaining a series of certifications or signatures or stamps known as the “chain authentication method”. This is literally a paper chase in which authorities will have to attest to the validity of a succession of signatures beginning with your document and ending with the seal of the foreign embassy or consulate in the United States.

The following countries accept the Apostille as a standard form of international document legalization.

Most NYC & Long Island documents can received an NYC Apostille stamp within a 24 hour time frame. Other documents from out of state may require additional processing time. Each document is different and may require additional time for traveling between locations to get the document Apostille.

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