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How To Obtain An Apostille In New York

Why Get An Apostille

How to Apostille a New York Divorce Certificate

Documents issued in one country which need to be used in another country must have the notarization or official certification authenticated or be authenticate notarization or legalized before they can be recognized as valid in the foreign country. The Apostille is a process in which various seals, stamps or letters are placed on the document, that have the notarization or official certification authenticated.

The sole function of the NY Apostille certification is to certify the authenticity of the signature on the document the capacity in which the person signing the document acted and the identity of any stamp or seal affixed to the document. An Apostille stamp issued by the New York State Secretary of State is a one page document embossed with the Great Seal of the State of New York, , a black and white laser printed facsimile of the New York State Department of State Seal. The Apostille stamp includes the facsimile signature of the individual issuing the certificate.

Long Form Birth Certificates

Long form birth certificates, also known as certified photocopies, or vault copies, are exact photocopies of the original birth record that was prepared by the hospital or attending physician at the time of the child’s birth. The long form usually includes parents’ information , additional information on the child’s birthplace, and the information on the doctor that assisted in the birth of the child.

Long form birth certificate are acceptable for New York apostilles if they are signed by one of the following regisrars: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON

No exemplification letter is required for apostille / embassy legalization purposes. For most purposes, either short or long form birth certificate will be sufficient. However, sometimes the receiving authorities specifically require a long form birth certificate.

Exemplification letter. Is it required for getting an apostille?

A Letter of exemplification is a page attached to a New York City long form birth certificate. It is hand-signed by a Deputy City Registrar and attests that the attached birth certificate is a true copy of the actual record.

Exemplification letters can only be attached to the NYC long form birth certificates at the time a certified copy is issued. You cannot request a Letter of exemplification separately.

Apostille On Public Documents

Personal or business documents, such as birth, marriage or death certificates, divorce decrees, FBI clearance certificates, by-laws, certificates of incorporation, business agreements or contracts, or such notarized documents as powers of attorney, affidavits are statements, are sometimes needed to be used in a foreign country. However, before a document is used overseas it must be authenticated. The legalization process is usually expensive and awkward as it includes a chain of individual processes and involves numerous official departments and agencies.

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Is Apostille And Notary The Same

Such a certification is called an Apostille. It is an international certification comparable to a notarization in domestic law, and normally supplements a local notarization of the document. It means that a document with an Apostille stamp will be legal for use in every other country that has signed the agreement.

Apostilles Are Our Expertise And Excellent Service Our Commitment To You

Apostille procedure for New York City issued documents

We will print your documents in color, notarize an affidavit, and process the apostille at the Secretary of State where the notary is registered. We process apostilles every day rain or shine.

  • Processing time: 24/48 hours
  • Service fee $150 per apostille
  • Includes all notary and government fees
  • Domestic shipping FREE with UPS
  • International shipping $45 with DHL
  • We will process an apostille for your scanned or photocopied documents
  • No need to mail original documents

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How To Get Apostille In New York In Steps

  • Get ready your New York document. Check if it could be Apostilled.
  • Send your document by mail or submit in person to County Clerk . County Clerk will verify the signature on your Birth/Marriage/Divorce/Death Certificate.
  • Submit your Birth/Marriage/Divorce/Death Certificate, County Clerks verification, and a $10 fee to the New York State Department of State for authentication.
  • NYS Department of State Addresses

    For walk-in processing:

    123 William Street, 2nd Floor

    New York, NY 10038

    Business Hours: Monday to Friday, 9 AM to 3:30 PM

    Local Office Phone Number: 417-6103

    Look, what youll get.

    Yes, lets mark this job as DONE!

    What If The Country Is Not A Signatory Of The Apostille Treaty

    If you have a business translation that needs to be effective in another country that does not recognize an Apostille, then you will need to contact that countrys consulate to find out the required steps for legalizing your document. The consulate will be able to walk you through the necessary steps to gain whatever certification is required. The Apostille convention was designed to streamline the process for getting documents recognized internationally and many countries now use the Apostille.

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    You Do Not Want To Do It Yourself

    If you have the original document for apostille, legalization, translation or certification, send it to us: eTuls, LLC, 228 Park Ave S #86399, New York, NY 10003-1502, USA, Tel: 570-2420, Calls from outside of the U.S.: 203-8240

    If you do not have the original document for apostille, legalization, translation or certification, call us: 570-2420 / from outside of the U.S. +1 203-8240 or email us:, we can arrange it for you.

    Guidelines To Apostille Original New York Documents

    How to Apostille a New York City Birth Certificate with an exemplification letter
    • New York birth certificate
    • Official certified copies of New York Vital Records birth and marriage Certificates
    • New York divorce decree
    • The Notarizations must meet statutory requirements Commissioned Notaries Public vs. Noncommissioned notaries
    • Official certified copies of New York Court documents and/or court officials notarization

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    How Do I Prepare My Document For An Apostille

    If you have vital records documents such as birth certificates, marriage certificates or death certificates, please make sure your document is original and that it has the proper signatures and seals. If your document is a Power of Attorney, Affidavit, letter of authorization to travel or any instrument that needs to be signed by you or your family, please have the document notarized near you and then mail it, or if you live near our offices we can notarize the document for you at no extra charge. Once you verify you have the appropriate signatures or it has been properly notarized we are able to present your document at the corresponding clerk of a county court. Then we will present it to the secretary of state to finalize the process.

    Please Note

    For the Five Boroughs of Manhattan, Queens, Bronx, Brooklyn, and Staten Island: For further information in ordering birth and death records, please call the New York City Department of Health at 212-788-4520 or visit the VitalChek website at:

    For Ordering a Marriage Certificate, Visit: Marriage Bureau: Marriage Municipal Center, 1 Centre Street, 2nd Floor, New York, NY 10007 669-8090. If you need assistance obtaining a NYC Marriage Certificate or NYC Divorce Decree, as expediters we are able to do so, Please contact us for a quote 844-606-8719.

    Apostille New York Nyc

    Still wonder what is Apostille and how to start the process in order to obtain one? If so, hiring a professional Apostille services agency in New York or any other state or country might be the best solution if you live overseas or not very familiar with document legalization procedure.At Apoling Solutions well help you to obtain an Apostille Stamp on your document or legalize it in embassy or consulate if needed. Also we will provide you with neither professional certified document translation and make your document ready for use in any country of the world.For a free quote, please contact us. Well be glad to assist.

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    Apostille International Can Help

    We have certified apostille agents on staff. Able to manage the entire process, our agents are familiar with all local guidelines. Our agents can obtain an apostille on any U.S. document you plan to use internationally, and we also offer mobile notary services. To get started and request your free quote on apostille services in New York, call 844-606-8719.

    Q How Much Does It Cost To Obtain An Apostille In Usa

    New York State Apostille Service

    A. Fees are different in different states and can be free or vary from $1 to $10 and up to $25 plus expedited fees were available . Accompanying expenses include fees for the county clerks certification and notary fees. Mailing and express delivery expenses and/or travel/gas/parking direct expenses plus time, devoted to this matter, as an indirect expense should also be considered.


    A. Yes, there is. There are agents in major cities that provide expedited courier services, and obtain documents and/or certifications in different local official offices over-the-counter. They receive and send customer documents by mail or express delivery service. Their fees may vary, and do not include mailing expenses.


    A. It depends on the state notary public law and regulations, and county clerks office running practice. In general, it is not prohibited by law to present documents in languages other than English , but can be precluded by public officials. But what exactly should be in English is a notary certification.

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    I Need My Us Birth And Marriage Certificate To Be Apostilled To Pursue Citizenship In Another Country Where Should I Send Documents For Apostille To The Us Department Of State Or To The Department Of State For Each State Of Origin

    If its a federal document like the FBI background check, send it to the US Department of State. If its a state-level document like the birth certificate send it to the State Department of state

    Very often it becomes necessary to use various personal and corporate documents in foreign countries, that is, outside the country where they were issued. But how can one country trust another in this case? How will a Russian passport officer know that a birth certificate issued in the United States is genuine? Such documents must be verified for authenticity using a special procedure. This procedure is called document apostillization. Various documents are subject to apostille birth certificates, marriage certificates, death certificates, court decisions, etc.

    To verify the authenticity of documents, most countries in the world signed the Hague Convention on October 6, 1961. Every year the number of countries that have joined this convention is growing . This convention has greatly simplified the procedure for verifying the authenticity of documents.

    All countries that have signed this convention have agreed to accept documents from each other according to a single procedure. A document that attests to the authenticity of a foreign document is called APOSTILLE.

    Q What Is An Us Apostille For

    A. Apostille is a form of certification of a document intended for use in a country other than where the document was issued. For example, you were born and lived in California, and the document must be submitted to Spain to obtain EU residence. In this case, you need to obtain Apostilles for all your California documents for birth, marriage, divorce certificates. Apostille is a specific and simplified form of authentication of a document compared to a regular multi-step hierarchical certification procedure for authentication and legalization, including certification by the Authentication Office of the Department of State and legalization by the embassy or consulate of the foreign country where the document is to be used. Apostille is introduced as an instrument for foreign certification among countries that have joined the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. Every year more and more countries join the Hague Convention. Check the current list of countries on the official page Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed. Said official must have been designated as competent to issue certifications by apostille as provided for by the 1961 Hague Convention.

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    Two: Visit The New York County Clerks Office

    Once you have your ancestors vital record, youll need to have them authenticated by the New York County Clerk. The County Clerks office is a few blocks away from the Municipal Archives.

    The County Clerks office is located inside of the New York County Supreme Court building at 60 Centre Street. Its a big ol courthouse with columns. The entrance looks like this:

    The entrance to 60 Centre shows the buildings address in the windows . There is a wooden revolving door in the center and two regular doors on either side. The regular door on the right is reserved for employees.

    Head through the revolving doors and veer left to enter the security line. It can get a little long, but it moves quickly.

    Inside of the elevator at 60 Centre Street, showing the floor indicator lights from B through 5.

    Once you are through security, turn rightfor the elevators and hit the down button for the Basement . When you exit the elevator, turn right and follow the arrows on the wall to Room 141B.

    Once inside, there are three lines. Get in the line on the far left, which is for the notary. Dont step up until you are called.

    When called, let the clerk know that you are getting an apostille. Present the record and letter from the Municipal Archives. Theyll ask you for your first name. Then, theyll take everything and instruct you to get in the cashier line .

    Finally The Department Of State

    How to Apostille a New York City Marriage Certificate

    How cool is going to the Department of State? Well, it could be cooler actually. You will be sent to a very specific section of the Department of State of New York in New York City. It is so specific that you will actually take a separate entrance to reach an area dedicated to licensing examinations administered by the NYS and the apostilles.

    This entrance is located to the left side of the address you are looking for: 123 William St., New York, NY 10038. Once you are in, take the elevator upstairs. You will see a banner like this Apostille Services to the right. DONT FOLLOW THE BANNER. Instead, look for a form called Apostille Request Form, which will be close to the banner. Make sure to fill out the form according to the number of documents and country where the apostille will be used. Only after that, you should follow the banner. The banner will direct you to another room, where you will find chairs and a single line in the middle of the room. Take the line making sure you have in your hands: the documents with the County Clerk certifications attached, your ID, the money order, and the completed form. The lady at the window will check the documents and tell you to wait or the name of the company .

    Waiting time: they will handle you the apostilled document on the same day if you have few documents being notarized. Same day could mean between 15 to 60 minutes. For large batches they may ask you to come back in another day.

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    How Can The Us Apostille Be Verified

    Recently, many US states have started to keep a register of issued apostilles. With the apostille on hand , you can check the validity of the Apostille online.

    If the state does not provide such information, then you can contact the apostille issuing authority by phone to check the validity of the apostille.

    The New York County Clerk

    Congrats! You are ready to begin the apostille process.

    It is time to get your documents to the New York County Clerk. The Clerk needs to authenticate your records using your letters of exemplification. If you are getting apostilles for non-vital records, such as educational transcripts, the clerk will make sure that the records were notarized by a Real Live Notary who is authorized to work in this jurisdiction.

    The good news is that this step is largely unchanged, and can be completed in-person. If you are located far away from New York City, jump to Step 3b to learn how to complete this process by mail.

    This is the front entrance to 60 Centre Street, where the County Clerk is located. Do not use this entrance!

    When youre planning your visit, keep in mind that you should NOT GO on a Wednesday, and DO NOT ARRIVE between 12:30 and 2pm on any day, no matter what the County Clerks hours on Google Maps say. The clerks office closes for lunch between 1 and 2pm, but they stop letting people in at 12:30pm because they dont want the long line to cut into their lunch hour. Apostille services are also sometimes unavailable on Wednesdays, a policy they implement randomly and then occasionally undo and do not announce anywhere online. For these reasons, its best not to go on Wednesdays or in the early afternoon.

    DONT GO TO THIS ENTRANCE. It is temporarily closed due to the pandemic.

    You can jump ahead to Step 4, since you completed this step in-person.

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    New York State Birth Records That Were Not Issued In Nyc

    All birth records issuedoutside ofthe five counties of NYC can be obtained from the New York State Department of HealthVital Records SectionPO Box 2602 Albany,NY 12220You may also get your documents directly from the local registrar or town clerk of the city, town or village where the birth occurred.

    New York State Vital Records

    New York apostille service

    An apostille or authentication for New York State is issued by the New York State Department of State. For further information and instructions on obtaining an apostille or authentication, visit the New York State Department of State web site.

    If you are ordering a certificate from us and you need an apostille for it, we can help by forwarding yourcertificate to the Department of State which will return the certificate with apostille to you.

    In order for us to forward your certificate to the Department of State, you must order by mail and pay for expedited processing by check or money order payable to the New York State Department of Health.

    Enclose a check or money order for $10.00, per certificate to be apostilled, made payable to the New York State Department of State . You must also include a letter telling us for which country the apostille is needed .

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